2018 ASHA CONVENTION PROGRAM BOOK • 73 INFORMATION FOR PRESENTERS Information for Presenters Oral Session Presenters All oral sessions (1‑hour and 2‑hour Oral Seminars, Hands-on/Demo Labs, Technical Sessions, Master Classes and Short Courses) will be managed through our Speaker Ready Room, and each presenter is required to check in with the Speaker Ready Room at least 4 hours in advance of his or her scheduled session. ePoster presenters have received special instructions and should check in at the Speaker Ready Room. If a session has multiple presenters using different presentation files, each presenter must check in at the Speaker Ready Room. Presenters are not allowed to use their own laptop/computer equipment in session rooms. Occasional exceptions may be made for software or hardware demonstrations that are directly related to a presentation, but special arrangements must be made with the Speaker Ready Room technicians. Please allow extra time to discuss and coordinate your needs. In the Speaker Ready Room, you must either confirm that your pre-loaded final presentation is accurate and complete (for those who uploaded their presentations in advance, before arriving in Boston) or upload your final presentation. You will also be asked for permission to make your presentation available online after the Convention (excluding Short Courses). Please test your files while in the Speaker Ready Room to make sure all fonts, images, and animations appear as expected, and that audio or video clips play properly. Speaker Ready Room technicians can work with you to make sure your presentation is error free. Once you have reviewed and approved your final presentation, it will be transmitted to the computer in your scheduled presentation room by the Speaker Ready Room technicians. The Speaker Ready Room process ensures that presentations are problem free and allows us to network session rooms so that the presentation audio and slides can be easily transmitted into overflow rooms for at-capacity sessions. Your participa- tion is critical to our success. Poster/ePoster Presenters Poster presenters are not required to check in at the Speaker Ready Room. ePoster presenters have received special instructions for managing their presenta- tions and should check in at the Speaker Ready Room. Poster presenters are only required to be available at their poster boards during the assigned 90-minute time period of their presentation, although they are welcome to stay longer to answer questions. Poster presenters are required to hang their materials on their assigned boards at least 30 minutes before the first Poster Session of the day on which the poster is scheduled. Posters must remain in place all day; at the end of each day, all posters are to be removed from the poster boards within 30 minutes of the conclusion of the last Poster Session of the day. ASHA is not responsible for posters left on boards longer than 30 minutes after the last Poster Session of the day has ended. POSTER SET UP AND REMOVAL TIMES THURSDAY PRESENTATIONS Set Up Wednesday 5:00 p.m.– 6:00 p.m. or Thursday, 6:30 a.m.– 8:00 a.m. Removal Thursday, 6:30 p.m.– 7:00 p.m. FRIDAY PRESENTATIONS Set Up Thursday 6:30 p.m.– 7:00 p.m. or Friday, 6:30 a.m.– 7:30 a.m. Removal Friday, 5:30 p.m.– 6:00 p.m. SATURDAY PRESENTATIONS Set Up Friday, 6:00 p.m.– 6:30 p.m. or Saturday, 6:30 a.m.– 7:30 a.m. Removal Saturday, 4:30 p.m.– 5:00 p.m. Wednesday, November 14 11:00 a.m. – 6:30 p.m. Thursday, November 15 6:00 a.m. – 7:00 p.m. Friday, November 16 7:00 a.m. – 6:30 p.m. Saturday, November 17 7:00 a.m. – 3:00 p.m. SPEAKER READY ROOM HOURS SESSION CANCELLATIONS OR CHANGES TO PRESENTERS All sessions are final as scheduled. If, for some reason, you must withdraw a presentation due to a conflict or other unforeseen circumstances, please send immediate written notification to papers@asha.org, so that the substitution or cancellation may be noted in the Program Planner and listed in the Daily Update program addenda.