Call for Papers Submission Guidelines

The Call for Papers is now closed. We are unable to receive submissions past the deadline. Notifications of acceptance/non-acceptance will be sent to all authors via email in mid-July, no later than July 22, 2022.

Please contact us at papers@asha.org if you have any questions about the Call for Papers submission process.

Submission Process and Guidelines

Updated for 2022!

The 2022 ASHA Convention will once again be a hybrid event, combining a traditional in-person convention in New Orleans with the Virtual Library of pre-recorded, on-demand sessions. We learned some things about what worked and what didn't work last year and, as a result, we have made some changes to the program formatting. Please thoroughly read the updated step-by-step guidelines and explanations below before you log in to begin the Call for Papers submission process.

We recommend that you draft, edit, and save your proposal in a Word/text document, and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.

Step 1: Sign In

Begin the submission process by signing in through the ASHA website with the email address and password you use for your www.asha.org account. The single sign-on process will pre-populate some of your contact information into your proposal, which you may edit as necessary. If you do not have an asha.org account, you may create one.

Step 2: Submission Form

You will be asked to indicate whether the proposal you are entering into the system is a General Submission or an Invited Submission. Most proposals submitted to the Call for Papers should use the General Submission Form. The Invited Submission Form is only for presenters who have been formally invited to present by the Convention Program Committee. Do not select this option unless you have received special instructions from the committee.

Step 3: Submitter and Authors

As the person initiating and entering the proposal into the submission system, you are automatically assigned the role of submitter. As the submitter, you will need to answer questions on behalf of all of the authors/presenters on the proposal, such as ADA needs or scheduling restrictions. Please make sure you've reviewed in advance the instructions and questions in these guidelines below so you can answer accurately on their behalf.

You will be required to answer these three questions about your role:

  • Are you a Session Moderator?
  • Are you an author who will be presenting at the session? (Presenting Author/Speaker)
  • Are you an author, but will not be presenting at the session? (Author Only)

If you are only a submitter and not an author or presenter, you would answer no to all these questions. 

Add Authors/Presenters

Please use the search option first to locate authors in the ASHA system. When you select an author's record, their contact information should pre-populate the form. If you are unable to locate an author by searching, you may enter them into the system as a new author. (Note: When you search for an author with two last names, please try searching for all variations of their name before adding the person as a new author in the system.)

Please ensure an accurate address is provided for each author that includes the author's institution, mailing address, email address, phone number, and ASHA affiliation or student status, if applicable. Providing the correct email address is especially important so that authors do not miss any notifications or critical deadlines.

All authors must be assigned a role, which will be denoted in the program:

  • presenting author/speaker,
  • author only (non-presenting), or
  • moderator

We recommend that presenting authors of in-person oral seminars limit themselves to submitting a maximum of three sessions where they will be a speaker. If you are a presenting author listed on more than three proposals, this may limit your chances of being accepted for additional in-person sessions or may restrict the time slots available for additional sessions to be scheduled.

You will see all authors added to the proposal listed in a table at the top of the page. Use the edit button to change an existing author's role or contact information. The numbers next to each name indicate the author order. Use the arrows to change the author order, if necessary. You will have to confirm that the author order listing is correct to move on to the next step.

Disclosure Agreement

All authors are required to complete a disclosure form indicating any financial or nonfinancial relationship(s) related to the content of the proposed session. Please make sure that you have read and understood the Call for Papers Agreements and Disclosure Policy before beginning the submission process. (Read more about conflict-of-interest disclosures in the Frequently Asked Questions for Presenters.)

When a proposal is created or submitted, each author listed will receive an email with a link to complete a corresponding disclosure form and to provide a biographical sketch. Authors may update their disclosures through the Author/Presenter Management Center at any time if a change occurs with their financial or non-financial relationships. As the submitter, you agree to inform all authors listed in the proposal that they are required to complete the form and submit a bio, as well as to make them aware of the Author/Presenter Management Center. Authors who do not comply with this requirement will be removed from the proposal and will not be listed in any Convention-related materials or allowed to present.

All authors must complete their disclosures and submit bios by Tuesday, April 19, 2022 (11:59 p.m. Pacific Time). If you do not receive your disclosure email/link, please log in to the Author/Presenter Management Center, where you may access and complete all forms. If you have questions or need further assistance, you may email papers@asha.org and reference the proposal number and the word "Disclosure" in the subject line. 

Step 4: Proposal Details

Session Format

Convention Topic Chairs review all proposals and consider all format requests, however, there is no guarantee that your proposal will be accepted in the format you request. If your presentation is accepted, the format will be assigned as best suits the needs of the Topic Area and overall Convention program.

The convention center in New Orleans currently requires attendees to be vaccinated and wear masks. While these requirements may change before November, please take this into consideration when deciding whether to submit a proposal for an in-person or a virtual session.

You may submit a proposal for the following session formats:

In-Person Session Options (Live/Onsite) Virtual Session Options (Pre-Recorded/On-Demand)
1-Hour In-Person Oral Seminar* 1-Hour Pre-Recorded Oral Seminar**
30-Minute In-Person Technical Research Session 30-Minute Pre-Recorded Technical Research Session**
30-Minute In-Person Technical Clinical Session 30-Minute Pre-Recorded Clinical Research Session**
In-Person Poster Presentation: Digital poster (PDF/PPT) and 15-minute pre-recorded audio presentation uploaded to the virtual platform, PLUS on-site, in-person 90-minute Q&A session with poster displayed on a monitor*** Virtual Poster Presentation: Digital poster (PDF/PPT) and 15-minute pre-recorded audio presentation uploaded to the virtual platform (no Q&A session)***

*If you opt for a 1-hour in-person oral seminar, you will be asked whether the slides and audio from your presentation may be broadcast to the virtual platform in real-time, if selected by the Convention Program Committee. These live feed sessions will be predetermined in advance and available to watch only during the scheduled in-person presentations; they will not be recorded or available on the virtual platform after the in-person presentation concludes.

**Authors of virtual 1-hour seminars and virtual technical sessions have the opportunity for their session to be considered for inclusion in the ASHA Learning Pass after the ASHA Convention. If your session is accepted for the ASHA Convention and then identified for inclusion in the Learning Pass, each author will be required to complete an additional agreement. As the submitter, you must indicate whether all authors agree to have the session considered for the ASHA Learning Pass.

***If accepted, poster presenters (both in-person and virtual-only) will be required to upload their digital poster (PDF/PPT) and audio recording by the first week of November (exact date TBA). Failure to upload a poster and audio recording by the deadline will result in the withdrawal of your poster from the program. In-person poster presenters will be scheduled for their live, virtual Q&A periods in 90-minute time blocks. Attendees may join to drop in at any time during the 90-minute block, but must participate for 15 minutes to earn the allotted 15 minutes of Professional Development Hours (PDHs).

Topic Area

You will need to select the Topic Area that best corresponds to your proposal. Read the descriptions carefully. Choice of the Topic Area determines which Topic Committee will review the proposal and influences the intended audience. If your proposal falls under more than one Topic Area, select the topic that best represents the primary focus of your proposed session. The Convention Program Committee has the authority to recategorize a proposal during the review process if the committee believes it better corresponds to another topic.

ASHA encourages submissions to any Topic Area by interprofessional teams where the non-CSD members will participate in the live presentation. This is part of ASHA’s Strategic Pathway initiative to promote interprofessional education and interprofessional collaborative practice.

Step 5: Proposal Content

We recommend that you draft, edit, and save your proposal in a Word/text document, and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.

ASHA adheres to the style guide of the American Psychological Association (APA) in using person-first or identity-first language. When there is a preference, ASHA honors that preference. Please adhere to this style guideline in your proposal title and content.

Title

Enter the title of your proposal, not to exceed 15 words, using title case. Do not use all caps or unnecessary punctuation, such as quotation marks around the title or a period at the end.

Instructional Level

Indicate whether the instructional level of your proposed presentation is introductory, intermediate, or advanced.

Introductory Level: Instruction at the Introductory Level is generally intended for professionals with novice experience in the content area. Material presented is based on fundamental principles or concepts that are well known and regularly applied. Often this level of training is intended to be a prerequisite to successive, more difficult topics offered at the Intermediate Level. At times, experienced professionals might be advised to take this training for review or in preparation for more advanced-level training. Introductory level can also be used to describe course content related to new or emerging areas of practice. Content at this level may be relevant to Assistants.

Intermediate Level: Instruction at the Intermediate Level assumes some familiarity with the basic literature as well as some experience in professional practice within the area covered and targets more experienced professionals. The pace of the training and difficulty of concepts presented require more advanced knowledge and skills than the Introductory Level. Examples used at this level are often based on recent research and case studies that are complex in nature.

Advanced Level: Instruction at the Advanced Level assumes the participant already has established experience, knowledge, and skill within the area covered. The focus of courses at this level is on comprehension of findings in the current literature, and the synthesis and application of information presented to advance current clinical and research practices. The pace and level of difficulty of material presented is commensurate with the needs of a professional with comprehensive knowledge, ability, and experience in the content area.

Abstract Type and Learner Outcomes

You must select either Professional Education or Research as your abstract type. The type of selected abstract determines the evaluation criteria for the proposal and by whom it is reviewed.

Research

Research proposals should present new research findings or research in progress dealing with typical and/or atypical aspects of hearing, language, speech, or swallowing. Presentations should be based on original research and provide new data/information pertaining to either scientific bases of the discipline or clinical practice. Data/information regarding new interpretations of existing data may also be included in this category. The objective of a Research presentation is to share the process and products of inquiry.

Research proposals are evaluated using the following criteria:

  • Strength of theoretical/scientific rationale for research question
  • Originality of research question(s)
  • Strength of research design
  • Credibility of data (or data in progress) to be completed prior to presentation; abstracts without data may be negatively rated, affecting the likelihood of acceptance
  • Integration of findings
  • Overall clarity of proposal
Professional Education

Professional Education proposals should present innovative approaches to service delivery, new and emerging clinical methodology or techniques, and/or programming or discussion and debate regarding professional issues related to a Topic Area. They may present data or provide new evidence relevant to topics/issues previously presented in textbooks, research literature, professional conferences, or other dissemination outlets. They are submitted for originality, relevant contemporary impact, or continued appeal to a significant number of attendees. The quantity of information presented is appropriate to the proposed length of the session.

Professional Education proposals are evaluated by the following criteria:

  • Strength of theoretical/scientific or professional rationale supporting the proposal
  • Originality of proposal
  • Relevance to contemporary issues in the profession
  • Suitability of the amount of information to be presented to the proposed session length
  • Clarity of goals
  • Overall clarity of proposal
Learner Outcomes

Learner outcomes are mandatory for all proposals and are an important piece of the review process. If the proposal is accepted for presentation, they are published in the program. Learner outcomes describe what participants will be able to do after attending the session and must be stated as observable behaviors that complete the sentence "Participants will be able to...".

An example of a learner outcome might be, “Participants will be able to define the three key issues related to hearing loss” or “Participants will be able to describe three evidenced-based benefits of mindfulness in the healthcare setting.”

Learner outcomes that indicate that an attendee will learn, understand, or know something are not measurable and are not eligible for ASHA CEUs and thus, cannot be accepted for presentation at the ASHA Convention.

You will be asked to enter three learner outcomes by selecting an action verb [PDF] from a drop-down menu and completing the outcome phrase. Do not add ending punctuation/a period.

Session Description

This brief description of your proposal, in 120 words or fewer, will be published (if accepted) in the program. Abstracts are not edited and are published as submitted, so make sure you proofread your work carefully.

Abstract/Summary

Please provide an expanded summary of your proposal, not to exceed 1,000 words, that the Program Committee can use in its review of your proposal. The abstract should include a main argument, procedures, and results. You will be asked if you are willing to allow your abstract to be published in the program. (Note: An advance handout for attendees will be required for all sessions regardless of whether you share your abstract. Authors will receive instructions for uploading their handouts in September/October.)

Proposed Session Focus

You will need to indicate whether the proposed session will focus on one specific approach, product, product line, tool, technique, service, or model without mention of or information about other similar approaches, products, services, techniques, tools, or models.

ASHA's Continuing Education Board (CEB) has established guidelines to provide attendees with more information about the precise content of sessions. Some attendees may prefer sessions that focus on a particular product, product line, tool, technique, service, and/or model, while others may prefer sessions that cover more than one approach. This information allows us to properly categorize sessions into a more robust taxonomy. The intent is by no means punitive, nor will a particular response preclude a session from being considered.

Example:

You and your fellow authors conducted a study using one instrument. You are presenting a session where you report on the results of the study but will talk about the instrument you used. Since you did not use other instruments, you will not mention other similar instruments. In this situation, you would answer "yes" to this question.

References

Though not required, you are encouraged to provide references (not to exceed 500 words) that the Program Committee may consider as part of the proposal review. References are not published in the program.

Time-Ordered Agenda

You are encouraged to include for reviewers a time-ordered agenda in support of your request of desired session format. Agendas do not apply to poster presentations.

Example (for a 1-hour in-person session)

  • 5 minutes—Introductions and Disclosures
  • 15 minutes—Overview and Background
  • 25 minutes—Case Study Small Group Discussion
  • 10 minutes—Information Sharing From Small Group Discussions
  • 5 minutes—Conclusion and Wrap-Up

Keywords

List some keywords related to your proposal that will help attendees locate your presentation (if accepted) when conducting searches in the online planner. You must list at least one keyword.

Step 6: Questions

You will need to answer a series of multiple-choice questions related to your proposal.

  • Will the presentation be of particular interest to any of the special audiences listed below?
    • Assistants
    • Early Career Professionals (under 5 years experience)
    • International Affiliates
    • Public/Consumers
    • Related Professionals
    • Researchers
    • Students
  • Are you presenting as an interprofessional team that includes non-CSD presenters?
    ASHA encourages submissions to any Topic Area by interprofessional teams where the non-CSD members will participate in the live presentation. This is part of ASHA’s Strategic Pathway initiative to promote interprofessional education and interprofessional collaborative practice.
  • If you selected an in-person session format, you will be asked to indicate if there are any days during the ASHA Convention on which you are unable to present. If your proposal is accepted, you agree to present as scheduled and all sessions are final as scheduled. We are unable to accommodate requests for date or time changes once the schedule has been finalized, so it is important to indicate any schedule restrictions.
  • Is this a panel presentation/discussion with five or more presenters?
  • Does your proposal address a policy, program, procedure or practice solution that reflects our 2022 theme, “Reframe Your Thinking: Resilience Reinvented”?
  • Does any author listed in this proposal require a reasonable accommodation (due to a disability) in order to present?

Step 7: Final Review

Review and proofread all aspects of your proposal for accuracy, using the header tabs on the screen to navigate back to a previous step to make edits.

Step 8: Author Agreement

Your proposal is not submitted for review until you agree to the terms of the Author Agreement and select the "Submit My Proposal" button. You will receive a confirmation of submission via email, and each author listed on the proposal will receive an email message containing a link to the Author Agreement and a Disclosure Agreement form corresponding to the proposal. All authors must agree to the terms and complete the disclosure form by Tuesday, April 19, 2022.

You may go back and edit your proposal until April 7, 2022, 11:00 a.m. (Pacific Time). After the deadline, all submitters will have viewing (but not editorial) access to their proposals and email notifications though the Submission Site.

After you have officially submitted your proposal(s), please log back into the submission system and withdraw any remaining incomplete proposals.

Submission Site and Author/Presenter Management Center

After the submission deadline, the Call for Papers submission website allows you to view any proposals that you have submitted, as well as any email notifications that have been sent by the system.

If you are both a submitter and an author, you have access to the Author/Presenter Management Center, which will be your primary resource for information throughout the Call for Papers process. All authors will receive a personalized link for the Author/Presenter Management Center in the disclosure notification they receive after a proposal has been submitted. The Management Center site is where you will access your submitted proposals, important notifications and instructions, critical deadline information, agreements, and disclosure forms.

While we will still send notifications to authors via email, last year we experienced significant challenges with email due to increased spam filtering and many messages did not reach recipients. The online Author/Presenter Management Center is always accessible. Please bookmark the site and regularly check it to ensure you are completing all author tasks and responsibilities by the deadlines.

If you have any issues accessing the Author/Presenter Management Center, please contact us at papers@asha.org for help.

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

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