Call for Papers Submission Guidelines

The Call for Papers is open from January 28, 2020, to April 7, 2020, 11:59 p.m. (Pacific Time). Please e-mail papers@asha.org if you have any questions. 

Please thoroughly read these step-by-step guidelines and explanations before beginning the online Call for Papers submission process.

We recommend that you draft, edit, and save your proposal in a Word/text document, and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.

Step 1: Sign In

Begin the submission process by signing in through the ASHA website with the e-mail address and password you use for your asha.org account. The single sign-on process will pre-populate some of your contact information in your proposal, which you may edit as necessary. If you do not have an asha.org account, you may create one.

Step 2: Submission Form

You will be asked to indicate whether the proposal you are entering into the system is a General Submission or an Invited Submission. The vast majority of proposals submitted to the Call for Papers should use the General Submission Form.

Do not select the Invited Submission Form unless you have received special instructions from the Convention Program Committee.

Step 3: Submitter and Authors

As the person initiating and entering the proposal into the submission system, you are automatically assigned the role of submitter. You will be required to answer these three questions about your role:

  • Are you a Session Moderator?
  • Are you an author who will be presenting at the session? (Presenting Author)
  • Are you an author, but will not be presenting at the session? (Author Only)

If you are only a submitter and not an author or presenter, you would answer no to all of these questions. Presenting authors will be denoted as such in program materials.

Please use the search option first to locate authors in the ASHA system. If you are unable to locate an author by searching, you may enter them into the system as a new author. When you select the accurate record, the author information should pre-populate. (Note: When you search for an author with two last names, please try searching for all permutations of the name before adding the person as a new author in the system.)

All authors must be assigned a role:

  • presenting author,
  • non-presenting author, or
  • moderator

We recommend that presenting authors of oral seminars limit themselves to presenting a maximum of three sessions. If you are a presenting author listed on more than three proposals, this may limit your chances of being accepted for additional sessions or may restrict the time slots available for additional sessions to be scheduled.

Please ensure an accurate address is provided for each author; include the author's institution, mailing address, e-mail address, phone number, and ASHA affiliation or student status, if applicable. 

You will see all authors added to the proposal listed in a table at the top of the page. Use the edit button to change an existing author's role or contact information. The numbers next to each name indicate the author order. Use the arrows to change the author order, if necessary. You will have to confirm that the author order listing is correct to move on to the next step.

Disclosure Agreement

All authors are required to complete a disclosure form indicating any financial or nonfinancial relationship(s) related to the content of the proposed session. Please make sure that you have read and understood the Call for Papers Agreements and Disclosure Policy before beginning the submission process. Read more about conflict-of-interest disclosures in the Frequently Asked Questions for Presenters.

When a proposal is created or submitted, each author listed will receive an e-mail with a link to complete a corresponding disclosure form and to provide a biographical sketch. As the submitter, you agree to inform all authors listed in the proposal that they are required to complete the form and submit a bio. Authors who do not comply with this requirement will be removed from the proposal and will not be listed in any Convention-related materials or allowed to present.

All authors must complete their disclosures and submit bios by Monday, April 20, 2020 (11:59 p.m. Pacific Time). If you did not receive your disclosure e-mail/link please e-mail  papers@asha.org and reference the proposal number and the word "Disclosure" in the subject line. Authors may update their disclosures if/when they have a change with their financial or non-financial relationships.

Step 4: Proposal Details

Session Format

You must request one of the following session formats:

  • Oral Seminar (2 hours)
  • Oral Seminar (1 hour)
  • Poster (90 minutes)
  • Technical Research Session (30 minutes)
  • Technical Clinical Session (30 minutes)

After selecting your preferred session format, you will be asked to indicate your ability to effectively modify the presentation to accept a change to a different session format.

  • Two hour Oral Seminars may be changed to 1 hour Oral Seminars.
  • One hour Oral Seminars may be changed to Technical Sessions or Posters.
  • Technical Sessions may be changed to Posters.
  • Posters will not be changed to another format; they are either accepted as Posters or not accepted at all.

Convention Topic Chairs review all submissions and consider all format requests. There is no guarantee, however, that your submission will be accepted in the format you request. If accepted, your presentation will be scheduled as best suits the needs of the Topic Area and overall Convention program. Choosing not to accept a change in format may impact the acceptance of your proposal.

Topic Area

You will need to select one Topic Area that best corresponds to your proposal. Read the descriptions carefully. Choice of the Topic Area determines which Topic Committee will review the proposal and also influences the intended audience. If your proposal falls under more than one Topic Area, select the topic that best represents the primary focus of your proposed session. The  Convention Program Committee has the authority to recategorize a proposal during the review process if the committee believes it better corresponds to another Topic Area.

ASHA encourages submissions to any Topic Area by interprofessional teams where the non-CSD members will participate in the live presentation. This is part of ASHA’s Strategic Pathway initiative to promote interprofessional education and interprofessional collaborative practice.

Step 5: Proposal Content

We recommend that you draft, edit, and save your proposal in a Word/text document, and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.

Title

Enter the title of your proposal, not to exceed 15 words, using title case. Do not use all caps or unnecessary punctuation, such as quotation marks around the title or a period at the end.

Instructional Level

Indicate whether the instructional level of your proposed presentation is introductory, intermediate, or advanced.

Introductory Level: Instruction at the Introductory Level is generally intended for professionals with novice experience in the content area. Material presented is based on fundamental principles or concepts that are fairly well known and regularly applied. Often this level of training is intended to be a prerequisite to successive, more difficult topics offered at the Intermediate Level. At times, experienced professionals might be advised to take this training for review or in preparation for more advanced-level training. Introductory level can also be used to describe course content related to new or emerging areas of practice.

Intermediate Level: Instruction at the Intermediate Level assumes some familiarity with the basic literature as well as some experience in professional practice within the area covered and targets more experienced professionals. The pace of the training and difficulty of concepts presented require more advanced knowledge and skills than the Introductory Level. Examples used at this level are often based on recent research and case studies that are complex in nature.

Advanced Level: Instruction at the Advanced Level assumes the participant already has established experience, knowledge, and skill within the area covered. The focus of courses at this level is on comprehension of findings in the current literature, and the synthesis and application of information presented to advance current clinical and research practices. The pace and level of difficulty of material presented is commensurate with the needs of a professional with comprehensive knowledge, ability, and experience in the content area.

Abstract Type and Learner Outcomes

You must select either Professional Education or Research as your abstract type. The type of selected abstract determines the evaluation criteria for the proposal and by whom it is reviewed

Research

Research proposals should present new research findings or research in progress dealing with typical and/or atypical aspects of hearing, language, speech, or swallowing. Presentations should be based on original research and provide new data/information pertaining to either scientific bases of the discipline or clinical practice. Data/information regarding new interpretations of existing data may also be included in this category. The objective of a Research presentation is to share the process and products of inquiry.

Research proposals are evaluated using the following criteria:

  • Strength of theoretical/scientific rationale for research question
  • Originality of research question(s)
  • Strength of research design
  • Credibility of data (or data in progress) to be completed prior to presentation; abstracts without data may be negatively rated, affecting the likelihood of acceptance
  • Integration of findings
  • Overall clarity of proposal

Professional Education

Professional Education proposals should present innovative approaches to service delivery, new and emerging clinical methodology or techniques, and/or programming or discussion and debate regarding professional issues related to a Topic Area. They may present data or provide new evidence relevant to topics/issues previously presented in textbooks, research literature, professional conferences, or other dissemination outlets. They are submitted for originality, relevant contemporary impact, or continued appeal to a significant number of attendees. The quantity of information presented is appropriate to the proposed length of the session.

Professional Education proposals are evaluated by the following criteria:

  • Strength of theoretical/scientific or professional rationale supporting the proposal
  • Originality of proposal
  • Relevance to contemporary issues in the profession
  • Suitability of the amount of information to be presented to the proposed session length
  • Clarity of goals
  • Overall clarity of proposal

Learner Outcomes

Learner outcomes are mandatory for all proposals and are an important piece of the review process. If the proposal is accepted for presentation, they are published in the Program Planner/mobile app. Learner outcomes describe what participants will be able to do as a result of attending the session and must be stated as observable behaviors that complete the sentence "Participants will be able to...".

An example of a learner outcome might be, “Participants will be able to define the three key issues related to [whatever...hearing loss]” or “Participants will be able to describe three evidenced-based benefits of mindfulness in the healthcare setting”.

Learner outcomes that indicate that an attendee will learn, understand, or know something are not measurable and are not eligible for ASHA CEUs and thus, cannot be accepted for presentation at the ASHA Convention.

You will be asked to enter three learner outcomes by selecting an action verb [PDF] from a drop-down menu and completing the outcome phrase. Do not add ending punctuation/a period.

Session Description

This brief description of your proposal, in 120 words or fewer, will be used (if accepted) in the online program planner/mobile app. Abstracts are not edited and are published as submitted, so make sure you proofread your work carefully.

Abstract/Summary

Please provide an expanded summary of your proposal, not to exceed 1,000 words, that the Program Committee can use in its review of your proposal. The abstract should include a main argument, procedures, and results. You will be asked if you are willing to allow your abstract to be published in the program planner and mobile app. If you indicate no, you will be required to provide an advanced handout for attendees in September.

Proposed Session Focus

You will need to indicate whether the proposed session will focus on one specific approach, product, product line, tool, technique, service, or model without mention of or information about other similar approaches, products, services, techniques, tools, or models.

ASHA's Continuing Education Board (CEB) has established guidelines to provide attendees with more information about the precise content of sessions. Some attendees may prefer sessions that focus on a particular product, product line, tool, technique, service, and/or model, while others may prefer sessions that cover more than one approach. This information allows us to properly categorize sessions into a more robust taxonomy. The intent is by no means punitive, nor will a particular response preclude a session from being considered.

Example:

You and your fellow authors conducted a study using one instrument. You are presenting a session where you report on the results of the study but will talk about the instrument you used. Since you did not use other instruments, you will not mention other similar instruments. In this situation, you would answer "yes" to this question.

References

Though references are not required, you are encouraged to provide references (not to exceed 500 words) that the Program Committee may consider as part of the proposal review.

Time-Ordered Agenda

You are encouraged to include for reviewers a time-ordered agenda in support of your request of desired session format. Agendas do not apply to poster presentations.

Example (for a 1-hour session)

  • 5 minutes—Introductions and Disclosures
  • 15 minutes—Overview and Background
  • 25 minutes—Case Study Small Group Discussion
  • 10 minutes—Information Sharing From Small Group Discussions
  • 5 minutes—Conclusion and Wrap-Up

Keywords

List some keywords related to your proposal that will help attendees locate your presentation (if accepted) when conducting searches in the online planner. You must list at least one keyword.

Step 6: Questions

You will need to answer a series of multiple choice questions related to your proposal.

  • Will the presentation be of particular interest to students, the public/consumers, international affiliates, or researchers?
  • Are you presenting as an interprofessional team that includes non-CSD presenters?
    ASHA encourages submissions to any Topic Area by interprofessional teams where the non-CSD members will participate in the live presentation. This is part of ASHA’s Strategic Pathway initiative to promote interprofessional education and interprofessional collaborative practice.
  • Would you be willing to speak with the media about your presentation?
  • How much of the content of this proposal has previously been presented at another conference/convention?
  • Was this proposal developed by an ASHA committee, board, or council?
  • Would you be willing to be recorded so that ASHA can make your presentation available, if requested, through resources such as the Practice Portal or CREd Library?
  • Indicate if you are unable to present on any day during the ASHA Convention. When you submit a proposal, you agree to present as scheduled and all sessions are final as scheduled. We are unable to accommodate requests for date or time changes once the schedule has been finalized, so it is important to indicate any schedule restrictions.
  • Is this a panel presentation/discussion?
  • You will be asked to indicate whether your session falls under one of our 2020 theme categories:
    • Detour Sessions highlight practice patterns, teaching methodologies, mentoring/supervising processes, or even your own personal journeys that are either a deviation from how they’ve been done in the past, or a departure from the norm, but have been proven or have the potential to be successful.
    • Detail Sessions are lessons from experienced professionals and master clinicians about how to better lead staff and mentees, effectively teach students, and best serve patients and clients—the small details that make these methods best practices.
    • Discovery Sessions are those that highlight new findings, whether from the lab, the clinical space, or the classroom.
  • Does any author listed in this proposal require ADA assistance in order to present?

Step 7: Final Review

Review and proofread all aspects of your proposal for accuracy, using the header boxes on the screen to navigate back to a previous step to make edits.

Step 8: Author Agreement

Your proposal is not submitted for review until you agree to the terms of the Author Agreement and select the "Submit My Proposal" button. You will receive a confirmation of submission via e-mail, and each author listed on the proposal will receive an e-mail message containing a link to the Author Agreement and a Disclosure Agreement form corresponding to the proposal. All authors must agree to the terms and complete the disclosure form.

You may go back and edit your proposal until April 7, 2020, 11:59 p.m. (Pacific Time). After the deadline, all submitters will have viewing (but not editorial) access to their proposals and e-mail notifications though the Submission Site.

After you have officially submitted all of your proposals, please log back into the submission system and withdraw any remaining incomplete proposals.

Submitter Site

After the submission deadline, the Call for Papers Submission Site allows you to view any proposals that you have submitted, as well as any e-mail notifications that have been sent by the system. If you are both a submitter and an author, you will have access to both the Submission Site and the Speaker/Presenter Management Center, which provides access to all required disclosure forms.

About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

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