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Revolutionary Learning. Evolutionary Practice. November 15-17 Boston, MA
From A to Z, here's what you need to know about the ASHA Convention. All attendees, presenters, and exhibitors should familiarize themselves with the policies, guidelines, and services outlined before attending the ASHA Convention.
ASHA staff will be on hand at the ASHA Member Services Center to help you with all the information and services the association provides. The Member Services Center, where you can find specialty ribbons, can also help you with questions about the Exhibit Hall.
Business casual attire is recommended during the Convention. Session rooms are often cool, and attendees are advised to dress in layers. Comfortable walking shoes are a must.
Name badges will be issued to all registered attendees, regardless of registration type, and must be worn at all times to gain entrance to sessions, events, the Exhibit Hall, and all other areas of the Convention. One -day registrants will have the day they selected to attend printed prominently on their badge to prevent re-use. (Exhibit Hall–only passes indicate limited Convention access.) Guests must also wear their badges.
Badges are generated based upon the information you provide when registering, so be sure to indicate your name and organization exactly as you would like it to appear on your badge. You will have the opportunity to preview and edit your badge information during the online registration process. There is a $10 fee to reprint any badge that has already been issued.
The FedEx Office Print & Ship Center in Boston Convention and Exhibition Center (Level 1, North Lobby) offers everything you need to meet your office needs from packing and shipping to signs, banners, office supplies, and copying and printing services. The business center is open 9:00 a.m. – 5:00 p.m. weekdays and on weekends during event hours.
Exhibitors are allowed limited use of cameras in their own booth area. Photography, video production, and/or graphic reproduction of other exhibitors' booths and products displayed therein are prohibited unless authorization is obtained from the exhibitor. Commercial use of photographs of attendees by exhibitors is prohibited unless written consent is given by the attendee.
Personal photography is permitted at social functions. Please see the Recording Policy for additional information on situations where photography is restricted or limited. Please see the Photo Release policy for information on ASHA's official photographer and use photos of attendees.
Talking on cell phones is strictly prohibited during all education sessions and other nonsocial events at the ASHA Convention. Cell phones should always be in silent mode during sessions, meetings, and events to avoid disruption. Recording and photography is prohibited during sessions and events without prior consent from the presenter.
Certificates of Completion are available to all attendees. To retrieve your certificate, complete the online CEU/attendance reporting process. As soon as you have finished, you will be able to print your certificate.
You must report the sessions you attended at the 2018 ASHA Convention by December 1, 2018, 11:59 p.m. Eastern time, to earn ASHA CEUs or PDHs and to receive a Certificate of Completion. If you need a record of the sessions you attended—or think you may need a record in the future—you must report for credit by December 1. Questions about Certificates of Completion or reporting your continuing education may be directed to the ASHA Professional Development team (email@example.com).
Charging stations for mobile devices are available near Registration. Some may charge a small fee for use. Please be mindful of sharing the charging stations. Do not leave your devices unattended; ASHA is not responsible for lost or stolen belongings.
The ASHA Convention is a professional development event and is not intended to be inclusive of children. Due to safety and liability issues, children under 18 are not permitted in the Exhibit Hall, and strollers are not permitted in the Exhibit Hall or in session rooms. Due to space limitations and the potential for disruption in session rooms, as well as safety issues should overcrowding occur, the presence of infants and children in education sessions is discouraged. ASHA does not provide child care services. Your hotel concierge may be able to provide information about on-site child care services or other local options for child care.
See the Personal Consideration Room section below for information for nursing mothers.
Use the following format to properly cite oral seminars or poster presentations offered at the ASHA Convention:
Shepard, N., Gleason, A., Beckerman, M. (2017, November). 1004: Vestibular & Balance Grand Rounds Wait There’s More. Seminar presented at the annual convention of the American Speech-Language-Hearing Association, Los Angeles, CA.
ASHA expects Convention attendees to respect each other, ASHA staff, student volunteers, and convention center staff, and to behave in a courteous and civilized fashion. Attendees should respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property.
Abusive, harassing, or threatening behavior toward any other attendee or directed at any student volunteer, ASHA staff, convention center staff, or security will not be tolerated. Please report any incidents in which an attendee is abusive, insulting, intimidating, bothersome, or acting in an unsafe or illegal manner to ASHA staff or security immediately.
After the Convention, all registrants will receive an e-mailed invitation to complete an in-depth evaluation survey. To share suggestions or feedback while at the Convention, you may request a comment card at one of the Information Booths.
Visit any of the ASHA Information Booths located throughout the convention center during registration hours for help with continuing education (CE) questions. CE staff at the Information Booths can also provide instructions about how to report your continuing education credit earned during the ASHA Convention online.
Each morning during the Convention, a list of session changes and/or cancellations, as well as daily activities and meetings, will be available for attendees at the Information Booths, Registration, and other key locations. Last-minute updates and changes will also be tweeted from the official ASHA Convention Twitter account, @ASHA_events.
A first aid room is located in the Boston Convention and Exhibition Center should an attendee need medical assistance (location to come).
Floor plans of the Boston Convention and Exhibition Center and the Westin Boston Waterfront will be available to view, download, and print (available in August).
A lunch break in the Exhibit Hall will be held daily to allow dedicated time for attendees to network with exhibitors. Tickets for convenient boxed lunches may be purchased for $15 each through registration. (Boxed lunches will be distributed in the Exhibit Hall.) On Friday and Saturday morning, coffee and tea will be available in the Exhibit Hall during the 10:00 a.m.–11:00 a.m. break.
The Boston Convention and Exhibition Center has several concession areas—Wicked Good Market, Sam Adams Pub, Outtakes, and the Lobby Lounge—which offer a variety of snacks and food, including some vegetarian and gluten-free choices, as well as various grab-and-go food and coffee carts located throughout the center. We have also invited some local food trucks to park outside the Exhibit Hall during the lunch break. Various eateries ranging from coffee shops to fast-casual to fine dining are within walking distance of the center. Boston has a thriving restaurant scene in its many famous neighborhoods as well.
Optimize your stay in Boston by visiting the Guest Services team at the Boston Convention and Exhibition Center for information on money-saving discounts, tour packages throughout the city and surrounding area, attractions, transportation, maps, and more.
Representatives from ASHA's housing company will be available during registration hours to assist you should any issues arise with your hotel reservations.
Staff at the Information Booths, located in key high-traffic areas of the Boston Convention and Exhibition Center and the Westin Boston Waterfront, are available to answer any questions about the ASHA Convention. They will be open during registration hours.
Complimentary basic wireless Internet service is offered by the Boston Convention and Exhibition Center in the public concourse areas and the permanent food court areas. Basic service allows attendees to perform low-bandwidth functions, such as checking e-mail. Internet access is not available for presenters in the session rooms. Most of the ASHA hotels offer complimentary high-speed Internet access for ASHA Convention attendees (fees may apply for some).
Please see Personal Consideration Room below.
The 2018 ASHA Convention will be held at the Boston Convention and Exhibition Center (415 Summer St, Boston, MA 02210) on November 15–17, 2018.
ASHA is not responsible for items lost during the Convention, nor is ASHA responsible for returning found items to attendees.
Found items brought to an Information Booth will be held at that booth for the remainder of the day; at the end of the day, the items will be brought to the ASHA Convention staff office. When the Convention concludes on Saturday, all unclaimed items will be turned over to the Boston Convention and Exhibition Center (BCEC). It is the responsibility of attendees to follow up with the convention center to retrieve lost items. To inquire about a lost item after the ASHA Convention, please contact the BCEC Command Center (617-954-2222). The convention center’s online form allows you to file a report and receive a case ID for any lost items.
Per BCEC’s Lost and Found policy, found items that go unclaimed with no obvious monetary or sentimental value will be held for 14 days. Property of an estimated value up to $250 with no obvious sentimental value will be held for 60 days. Property of an estimated value of over $250, or with obvious sentimental value, will be kept for 1 year. If item(s) are not retrieved within these time frames, the item(s) will be purged from the convention center’s property storage.
A number of themed lounge areas—where you can rest between sessions, connect with colleagues and friends with similar interests, or speak with ASHA staff representatives—are located throughout the convention center.
Coats and luggage may be stored in the Boston Convention and Exhibition Center for a small fee. The location and hours will be posted in October.
A number of ASHA board, committee and council meetings, as well as affiliate meetings, open houses, and receptions are held during the ASHA Convention. Most meetings will take place at the Westin Boston Waterfront hotel. A schedule of each day's meetings and receptions will be listed in the Daily Update program addenda, available at the Information Booths and Registration.
If a session room reaches capacity, staff or student volunteers will direct attendees to one of the overflow rooms or areas where the audio feed and slides from the session will be broadcast.
Self-parking is available in the South Parking Lot ($18, and $36 for oversized vehicles). From Summer Street, turn onto East Side Drive, drive past the valet area, and continue straight along the side of the building. At the end of the building, make a right and go down the ramp. At the bottom of the ramp, turn left and you will see the entrance to the South Parking Lot in front of you. Accessible parking spaces are also located in this lot, closest to the building (the same parking rates apply).
Valet parking is available during most events for $30. To access from Summer Street, turn onto East Side Drive and the valet area will be immediately on your right. Cash and all major credit cards are accepted as payment.
View the convention center’s list of additional nearby parking lots and garages [PDF].
Private rooms are available in the convention center for nursing mothers and others with sensitive personal health needs. Locations listed will be for the nearest Information Booth where you may request a key—staff at the booths will direct you to where the room is located. Please note that these rooms are not staffed and ASHA is not responsible for items left in the rooms.
For your safety and security, the Boston Convention and Exhibition Center operates a state-of-the-art Command Center prepared to engage in emergency response procedures should a situation arise.
Your safety outside the convention center is also important, so please follow these general tips during your stay in Boston:
ASHA hires an official photographer for the Convention. Photographs taken at the ASHA Convention may be used in future ASHA publications, on the ASHA website, or in other ASHA materials. By registering for the ASHA Convention, you agree to allow ASHA to use your photograph in ASHA-related print or digital publications.
Presenters are strongly encouraged to upload a three-page handout in advance to facilitate learning for attendees. Presenters are also asked to make their final presentation slides available for attendees post-Convention. If they grant permission to do so, their final slides will be available in full when the Convention concludes and accessible through the Program Planner.
All Convention presenters, including those displaying posters, are required to disclose relevant ﬁnancial and nonﬁnancial relationships—or lack thereof—and must, at the beginning of their respective sessions or presentations, make a disclosure statement. The purpose of the disclosure requirement is to promote transparency in the design, development, and presentation of courses oﬀered for ASHA CEUs. The requirement provides Convention attendees with a more complete context in which to evaluate presenters' information. Presenter disclosures may be viewed via the Program Planner. To report a presenter disclosure issue, stop by one of the Information Booths and ask for a comment form.
Registered press and media should come to the PR/Media Lounge (location TBA) for more information and to inquire about access to the Press Room.
Program Planner stations are available in various locations in the convention center. Search for sessions, create or update your personal schedule, and print advance handouts uploaded by presenters. (Additional materials may be available for download after the Convention.) Reduce paper waste by saving the handout to a thumb drive or your laptop.
Whether for personal or commercial use, the following recording types are strictly prohibited during all ASHA Convention education sessions, poster presentations, Short Courses, and the keynote speaker’s presentation at the Opening General Session:
The only exception is if consent from the presenter was granted or obtained prior to the start of the session. If the presenter does not explicitly state that you may record the session or event at the start of the presentation, assume that recording is not permitted. Any individual who does not comply with this policy will be asked to leave the session or event and to surrender their film or recording media. Under no circumstances may presentations be rebroadcast.
All attendees who register online will receive a receipt/confirmation via e-mail upon completion of the registration process and payment. Please make sure to add firstname.lastname@example.org to your preferred contact list in your e-mail program.
Specialty ribbons to add to your badge will be centrally located in the ASHA Member Services Center.
Connect with other members who are looking for a hotel room and/or roommate on Roommate Forum.
Both oral presentations and posters sessions are subject to change, due to cancellations or presenter changes. Please refer to the session information listed in the online Program Planner or mobile app, as it is always up to date. Program addenda listing session changes, updates, and cancellations will be available for attendees at the Information Booths and other key areas each morning at the Convention. (Presenters who must cancel their session or substitute another presenter should send written notification to email@example.com as soon as possible.)
Extensive planning goes into scheduling sessions in appropriately sized rooms; however, the popularity of sessions is not always predictable, and overcrowding occasionally occurs. If a session room reaches capacity, attendees must follow the instructions provided by ASHA staff, convention center staff, student volunteers, or security staff. Attendees may be instructed not to stand against the walls or block the aisles or doors, or they may be denied entry if the room is too crowded. ASHA is obligated to abide by the guidelines established by the fire marshal. If a room reaches full capacity and we do not have your cooperation, the fire Marshal has the authority to delay or even terminate the session until any problem has been satisfactorily corrected. Please be courteous and respectful to staff and student volunteers when you are directed elsewhere.
Attendees are asked to be respectful of their fellow attendees and to be mindful of potential disruptions during sessions, such as eating food, use of phones or other mobile devices, or the presence of infants and children. Phones and other mobile devices should always be silenced. Attendees should not be photographing presentation slides unless explicit permission has been granted by the presenter(s); please respect the Recording Policy.
Limited shuttle service will operate Wednesday, November 14 through Saturday, November 17 to make travel to and from the Boston Convention and Exhibition Center convenient for ASHA Convention attendees who are staying at official ASHA hotels that are not within easy walking distance. ADA-accessible shuttle service for those with a disability will be available for all ASHA hotels. To arrange for ADA shuttle service, call 1-866-439-8564 and allow 45 minutes from call time to pickup. The shuttle routes and schedule of service will be posted in October to help you plan. Be sure to check with your hotel for any changes to the schedule on site.
Follow @ASHA_Events on Twitter and @ashaweb on Instagram, and use #asha18 to connect with fellow attendees and ASHA social media staff in Boston, to receive important Convention updates, and to learn about other social media activities taking place during the Convention.
Other Ways to Connect on Twitter
New to Twitter?
We have tips on ASHA Leader Live to get you started. For more hands-on help in Boston, look for ASHA's social media manager at the ASHA Member Service Center in the Exhibit Hall, where she will be giving quick tutorials to get you up and running!
ASHA encourages the use of social media and blogging at the ASHA Convention as a way for attendees to summarize, highlight, and promote presentations, or to share their experience in general, provided that presentation content and materials are not shared in full, and authors or presenters are referenced and cited where appropriate. Please keep in mind that presenters hold the intellectual property rights and copyrights to their materials.
A room at the convention center will be designated for speakers to finalize and upload presentation slides and notes. Technicians will be available to assist in preparing materials and can answer questions regarding the operation of audio-visual equipment. All oral session presenters must check in at the Speaker Ready Room at least 4 hours in advance of their scheduled session. Read more about the Speaker Ready Room and requirements for oral sessions.
ASHA thanks our sponsors. Sponsors are not responsible for the content of this conference nor does ASHA endorse their products or services.
ASHA uses student volunteers to assist in various roles during the ASHA Convention such as monitoring session rooms; disseminating information at Registration, Information Booths, and materials pickup stations; crowd and line management; providing support at Program Planner stations; tracking traffic in the Exhibit Hall; collecting tickets; and providing defined assistance for attendees with special needs.
Meeting rooms will be kept cool. Dress in layers or bring a sweater, as temperatures may vary from room to room. Business casual dress is appropriate at the Convention.
Visit the ASHA Convention exhibitors before, during, and after the event! Check out the companies/organizations that are exhibiting at this year's ASHA Convention in Los Angeles. Use the Virtual Expo to view the exhibit hall floor plan. This interactive online tool is can help you plan your time in the exhibit hall in advance.