From A to Z, here's what you need to know about the ASHA Convention. All attendees, presenters, and exhibitors should familiarize themselves with the policies, guidelines, and services outlined before attending the ASHA Convention.
ASHA is committed to providing an outstanding experience for all participants at its live events. We strive for full access to the activities of these events based on an awareness of participants' needs and appropriate planning. Accessibility accommodations relating to mobility, hearing, vision or other areas may be provided. Read more about accessibility at ASHA events.
We ask that requests for reasonable accommodations at our live events be made as early as possible, and well in advance of the event, so we may best accommodate individual needs and requirements. Onsite requests will be accommodated to the best of our ability, however, available resources may be limited.
Scooter rentals are available for $60/day through the UPS Store/Business Center located in the convention center. Learn more and reserve a scooter [PDF].
An ADA-accessible shuttle equipped with a wheelchair lift will be available to transport attendees with mobility issues from the convention center to the ASHA hotels and to any official ASHA offsite event (i.e., ASHFoundation Fundraiser or the ASHA PAC Reception). Individuals who use scooters can use the standard shuttle service; shuttle staff will help stow scooters in the cargo area of the bus. To arrange for ADA shuttle service while onsite, call 1-800-523-4046 and allow 45 minutes from call time for pickup.
For questions or concerns about accessibility at ASHA's live events, please contact email@example.com.
|Wednesday, November 16||4:00 p.m. – 7:00 p.m.|
|Thursday, November 17||10:00 a.m. – 6:00 p.m.|
|Friday, November 18||9:00 a.m. – 5:00 p.m.|
ASHA staff will be on hand at the ASHA Member Services Center in the Exhibit Hall to help you with all the information and services the association provides. The Member Services Center can also help you with questions about the Exhibit Hall.
Business casual attire is recommended during the Convention. Session rooms are often cool, and attendees are advised to dress in layers. Comfortable walking shoes are a must.
Name badges will be issued to all registered in-person attendees, regardless of registration type, and must be worn at all times to gain entrance to sessions, events, the Exhibit Hall, and all other areas of the ASHA Convention. One-day registrants will have the day they selected to attend printed prominently on their badge to prevent re-use. (Exhibit Hall–only passes indicate limited access.)
Badges must be worn at all times while participating in ASHA Convention activities, whether in the Convention Center, at our leadership hotel, or at off-site activities such as the ASHA-PAC Reception or ASHFoundation Reception. We monitor badges stringently since your badge signifies that you are officially registered and have provided proof of vaccination or tested negative for COVID-19 at our testing room.
Badges will be mailed in early November to everyone who is registered for the full 3-day event by October 15. Badges for one-day registrants are not mailed in advance; you may pick up your badge and materials at registration onsite after 3 p.m. the day before they are attending.
Badges will only be mailed in advance to those who have added their vaccination verification code to their registration by October 15. You must pick up your badge onsite if you do not add your code by the cutoff date, or if you plan to present your code or vaccination card at Registration onsite. Badges will not be mailed in advance to unvaccinated individuals. They are required to test onsite for COVID-19 upon arrival and may only pick up their badge at Registration after testing negative.
Even if you received your badge in the mail in advance, you still must check in by scanning your badge when you arrive to verify your attendance so you may claim continuing education credit after the Convention concludes.
Please do not forget to bring your badge. There is a $10 fee to reprint lost badges. If your badge does not arrive in the mail, you will be able to print it onsite when you check in at no cost.
The UPS Store, located in Lobby F of the convention center, offers everything you need to meet your office needs from packing and shipping to signs, banners, office supplies, and copying and printing services.
Exhibitors are allowed limited use of cameras in their own booth area. Photography, video production, and/or graphic reproduction of other exhibitors' booths and products displayed therein are prohibited unless authorization is obtained from the exhibitor. Commercial use of photographs of attendees by exhibitors is prohibited unless written consent is given by the attendee.
Personal photography is permitted at social functions. Please see the Recording Policy for additional information on situations where photography is restricted or limited. Please see the Photo Release policy for information on ASHA's official photographer and use photos of attendees.
Cancelling your registration does not automatically cancel your hotel reservation, and vice versa. Please read the policies and follow the steps below for cancelling each one.
If you need to cancel your registration, whether for the in-person event or the Virtual Library, we must have your request in writing. Written notices of cancellation should be sent via e-mail to firstname.lastname@example.org or via postal mail to:
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030
All cancellations and refunds will be processed in the same manner as original payment: if paid by credit card the refund will be issued to the card on record, generally within 72 hours of the request. Payments made by check will be refunded as a check and may take up to 30 days AFTER the Convention to process. Donations (ASHFoundation, ASHA PAC, or Student) and ASHFoundation Fundraiser tickets are nonrefundable.
Cancellation requests for in-person registrations received before November 1 will be refunded, less a $50 processing fee, prior to the Convention. Any cancellation request received after November 1 will be refunded after the Convention, less a $75 fee. ASHA Eats cards and all special event tickets are nonrefundable after November 1.
Cancellation requests for virtual-only registrations received before November 1 will be refunded, less a $25 processing fee, prior to the Convention. Any cancellation request received after November 1 will be refunded after the Convention, less a $35 fee.
The cancellation fee is a processing fee and cannot be waived.
All changes and cancellations to hotel reservations must be submitted in writing via e-mail to email@example.com by 11:59 p.m., Eastern Time, October 22, 2022. After this date, you must contact your hotel directly. If you need to cancel your reservation(s), you must do so at least seventy-two (72) hours prior to your scheduled check-in date. If you do not cancel your reservation(s) seventy-two (72) hours prior to your scheduled check-in date, your first night's deposit will not be refunded.
Talking on cell phones is strictly prohibited during all education sessions and other nonsocial events at the in-person ASHA Convention. Cell phones should always be in silent mode during sessions, meetings, and events to avoid disruption. Recording and photography is prohibited during sessions and events without prior consent from the presenter.
Certificates of Completion are available to all attendees. To retrieve your certificate, complete the online CEU/attendance reporting process. As soon as you have finished, you will be able to print your certificate.
You must report the sessions you attended at the 2022 ASHA Convention by December 1, 2022, 11:59 p.m. Eastern time, to earn ASHA CEUs or PDHs and to receive a Certificate of Completion. If you need a record of the sessions you attended—or think you may need a record in the future—you must report for credit by December 1. Questions about Certificates of Completion or reporting your continuing education may be directed to the ASHA Professional Development team (firstname.lastname@example.org).
The ASHA Convention is a professional development event and is not intended to be inclusive of children. Due to safety and liability issues, children under 18 are not permitted in the Exhibit Hall, and strollers are not permitted in the Exhibit Hall or in session rooms. Due to space limitations and the potential for disruption in session rooms, as well as safety issues should overcrowding occur, the presence of infants and children in education sessions is discouraged. ASHA does not provide child care services. Your hotel concierge may be able to provide information about on-site child care services or other local options for child care.
See the Personal Consideration Room section below for information for nursing mothers.
Use the following format to properly cite oral seminars or poster presentations offered at the ASHA Convention:
Shepard, N., Gleason, A., Beckerman, M. (2017, November). 1004: Vestibular & Balance Grand Rounds Wait There’s More. Seminar presented at the annual convention of the American Speech-Language-Hearing Association, Los Angeles, CA.
All attendees, whether in-person or virtual, are expected to abide by ASHA's Code of Conduct for Meetings.
ASHA expects in-person attendees to respect each other, ASHA staff, student volunteers, and convention center staff, and to behave in a courteous and civilized fashion. Attendees should respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property.
Abusive, harassing, or threatening behavior toward any other attendee or directed at any student volunteer, ASHA staff, convention center staff, or security will not be tolerated. Please report any incidents in which an attendee is abusive, insulting, intimidating, bothersome, or acting in an unsafe or illegal manner to ASHA staff or security immediately.
After the Convention, all registrants will receive an emailed invitation to complete an in-depth evaluation survey. To share comments or feedback while at the Convention, or to report a disclosure issue with a presenter, use the feedback form that is accessible through the ASHA Convention mobile app.
Visit any of the ASHA Information Booths located throughout the convention center during registration hours for help with continuing education (CE) questions. CE staff at the Information Booths can also provide instructions about how to report your continuing education credit earned during the ASHA Convention online.
Anyone who registers for the in-person event will need to agree to the COVID-19 Personal Responsibility Statement as follows:
I acknowledge that ASHA cannot guarantee that I will not be exposed to or contract a communicable disease, such as COVID-19, at the 2022 ASHA Convention. As a participant in the upcoming ASHA Convention, I agree to abide by all established and applicable COVID-19-related requirements, advisories, policies, procedures, and protocols of the Convention Center, hotels, and ASHA, as well as the CDC, New Orleans, LA, and any other governmental authority for the duration of the event. I understand the risk that I may be exposed to or infected by a communicable disease by attending the ASHA Convention. I knowingly and freely assume all such risks, both known and unknown, and assume full personal responsibility for my participation. I release ASHA and their staff and contractors from liability should I become ill, directly or indirectly, as a result of my participation in the event.
Tuesday, November 15
8:00 a.m. – 6:00 p.m.
Wednesday, November 16
8:00 a.m. – 7:00 p.m.
Thursday, November 17
7:00 a.m. – 6:00 p.m.
Friday, November 18
7:00 a.m. – 5:00 p.m.
Saturday, November 19
7:00 a.m. – noon
Ernest N. Morial Convention Center, First Floor, Hall E Foyer
A testing room staffed by health professionals will be available onsite for anyone who is experiencing COVID-19 symptoms. If you think you are experiencing symptoms during the ASHA Convention, please go to the testing room immediately.
Individuals who declined to provide proof of vaccination must take a PCR/molecular or rapid antigen test onsite upon arrival at the Convention Center. Only after testing negative will they be able to proceed to Registration to pick up their badge and materials.
A first aid services area is located in the Exhibit Hall should an attendee need medical assistance. If there is an emergency, please use one of the house phones to alert security and then report the emergency at the nearest ASHA Info Booth.
Floor plans for the convention center and our leadership hotel are available to help with your planning:
Ernest N. Morial Convention Center [PDF]
Hilton New Orleans Riverside (Leadership) [PDF]
Hampton Inn New Orleans Convention Center [PDF]
The floor plans are also accessible through the ASHA Convention mobile app of the Program Planner. The mobile app also includes a way finder feature that can help you navigate the space.
The Convention Center has a number of concession areas which offer a variety of food, including some vegetarian and gluten-free choices, as well as grab-and-go snack and coffee carts located throughout the center. Meals are not provided as part of your registration fee.
You may purchase an ASHA Eats voucher card for $30 through registration. The card is worth $50 towards food and drink purchases at the New Orleans Ernest N. Morial Convention Center concession stands. A list of food outlets, with dietary specialties noted (vegan, gluten-free, dairy-free, etc.), where you can use your ASHA Eats card will be available at the ASHA Information Booths.
Want to know who's coming to the ASHA Convention in New Orleans this year? Use the online Friend Finder to search for people you know by name or organization. (Note: The Friend Finder lists only in-person attendees. It is opt-in and includes only those who indicated that they wished to be listed as an attendee when registering.)
The Guest Services Ambassadors at the Ernest N. Morial Convention Center will be there to welcome you and help direct you to destination at the center. The GSAs are equipped with internet-connected tablets and are ready to provide guests with directions or information on local restaurants and attractions. Look for them in their distinctive purple jackets.
ASHA and the Walter E. Washington Convention Center have implemented many practices and protocols to ensure that we have created a comfortable, safety-conscious environment for in-person participants. We have provided an overview of what you can expect onsite. Please read through this information to familiarize yourself in advance of the ASHA Convention.
Representatives from ASHA's housing company will be located near the registration counter and available during registration hours to assist you should any issues arise with your hotel reservations.
Staff at the Information Booths, located in key high-traffic areas of the Walter E. Washington Convention Center and the Marriott Marquis, are available to answer any questions about the ASHA Convention. They will be open during registration hours.
Basic wireless Internet service is offered in the public areas of the New Orleans Ernest N. Morial Convention Center. Basic service allows attendees to perform low-bandwidth functions, such as checking email. Fees may apply. Internet access is not available for presenters in the session rooms.
The Hilton New Orleans Riverside provides free basic wireless Internet service in the main lobby area only. All of the ASHA hotels offer complimentary high-speed Internet access for ASHA Convention guests.
Please see Personal Consideration Room below.
The ASHA Convention will be held at the New Orleans Ernest N. Morial Convention Center, 900 Convention Center Blvd., New Orleans, Louisiana 70130 from November 17–19, 2022.
ASHA is not responsible for items lost during the Convention, nor is ASHA responsible for returning found items to attendees.
Found items brought to any ASHA Information Booth will be held at that booth for the remainder of the day; at the end of the day, the items will be brought to the ASHA Convention staff office. When the Convention concludes on Saturday, all unclaimed items will be turned over to the New Orleans Ernest N. Morial Convention Center. Attendees are responsibile for following up with the Convention Center to retrieve lost items after the ASHA Convention has ended. To inquire about a lost item, please contact the Convention Center at 504-582-3040.
An area will be available at the Ernest N. Morial Convention Center where coats and luggage may be stored for a small fee.
Ample parking is available at the New Orelans Ernest N. Morial Convention Center for a daily fee. View the map of available parking.
Private rooms are available in the convention center on Level 1 and Level 2 for nursing mothers and others with sensitive personal health needs. You may request a key at the nearest ASHA Information Booth where you may request a key—staff at the booths will direct you to where the room is located. Please note that these rooms are not staffed and ASHA is not responsible for items left in the rooms. Refrigerators are not provided, so please plan accordingly.
Your safety outside the convention center is also important, so please follow these general tips during your stay in Washington, D.C.:
ASHA hires an official photographer for the Convention. Photographs taken at the ASHA Convention may be used in future ASHA publications, on the ASHA website, or in other ASHA materials. By registering for the ASHA Convention, you agree to allow ASHA to use your photograph in ASHA-related print or digital publications.
All Convention presenters, including those displaying posters, are required to disclose relevant ﬁnancial and nonﬁnancial relationships—or lack thereof—and must, at the beginning of their respective sessions or presentations, make a disclosure statement. The purpose of the disclosure requirement is to promote transparency in the design, development, and presentation of courses oﬀered for ASHA CEUs. The requirement provides Convention attendees with a more complete context in which to evaluate presenters' information. Presenter disclosures may be viewed via the Program Planner. To report a presenter disclosure issue, stop by one of the Information Booths and ask for a comment form.
Registered press and media should come to the PR/Media Lounge in the Exhibit Hall for more information and to inquire about access to the Press Room (Concourse Level C).
ASHA does not sell the contact information of Convention registrants. We do provide some information to exhibiting companies for their marketing purposes; they are entitled to contact you once, either before or after the event. You may opt out of sharing your information with exhibitors during the registration process. Please note that doing so does not remove you from any lists that may be managed by ASHA Marketing. To remove yourself from these lists, you must call the Action Center at 800-498-2071.
Whether for personal or commercial use, the following recording types are strictly prohibited during all ASHA Convention education sessions, poster presentations, Short Courses, and the keynote speaker’s presentation at the Opening General Session:
The only exception is if consent from the presenter was granted or obtained prior to the start of the session. If the presenter does not explicitly state that you may record the session or event at the start of the presentation, assume that recording is not permitted. Any individual who does not comply with this policy will be asked to leave the session or event and to surrender their film or recording media. Under no circumstances may presentations be rebroadcast.
If you are already registered, you may log into the Registration Self-Service Center to make changes to your registration, such as adding your vaccination verification code, purchasing tickets, or updating your contact information, or to print your receipt. You will need your registration confirmation number and email address to log in.
If you need additional help with your registration, please contact email@example.com.
You may add your name to the Roommate Locator to connect with others who are looking to share a hotel room. Be sure to remove yourself from the list once you have found a roommate.
Both oral presentations and posters sessions are subject to change, due to cancellations or presenter changes. Please refer to the session information listed in the online Program Planner or mobile app, which is updated every 15 minutes during the event. (Presenters who must cancel their session or substitute another presenter should send written notification to firstname.lastname@example.org as soon as possible.)
Extensive planning goes into scheduling sessions in appropriately sized rooms; however, the popularity of sessions is not always predictable, and overcrowding occasionally occurs. If a session room reaches capacity, attendees must follow the instructions provided by ASHA staff, convention center staff, student volunteers, or security staff. Attendees may be instructed not to stand against the walls or block the aisles or doors, or they may be denied entry if the room is too crowded. ASHA is obligated to abide by the guidelines established by the fire marshal. If a room reaches full capacity and we do not have your cooperation, the fire Marshal has the authority to delay or even terminate the session until any problem has been satisfactorily corrected. Please be courteous and respectful to staff and student volunteers when you are directed elsewhere.
Attendees are asked to be respectful of their fellow attendees and to be mindful of potential disruptions during sessions, such as eating food, use of phones or other mobile devices, or the presence of infants and children. Phones and other mobile devices should always be silenced. Attendees should not be photographing presentation slides unless explicit permission has been granted by the presenter(s); please respect the Recording Policy.
Many of the ASHA hotels in New Orleans are walkable from the convention center; shuttle service is provided for hotels that are farther from the center. You may view the list of hotels with shuttle routes [PDF] noted for properties that will have service.
Limited ADA-accessible shuttle service equipped with a wheelchair lift for those with a disability will be available for all ASHA hotels and any official ASHA event (i.e., ASHFoundation Fundraiser or the ASHA PAC Reception) from Wednesday, November 16 through Saturday, November 19. (Those who use scooters can use the standard shuttle service; shuttle staff will help stow scooters in the cargo area of the shuttle.) To arrange for ADA shuttle service, call 1-800-523-4046 and allow 45 minutes from call time to pickup.
ASHA encourages the use of social media and blogging at the ASHA Convention as a way for attendees to summarize, highlight, and promote presentations, or to share their experience in general, provided that presentation content and materials are not shared in full, and authors or presenters are referenced and cited where appropriate. Please keep in mind that presenters hold the intellectual property rights and copyrights to their materials.
Wednesday, November 16
10:00 a.m. – 7:00 p.m.
Thursday, November 17
6:00 a.m. – 6:00 p.m.
Friday, November 18
7:00 a.m. – 5:00 p.m.
Saturday, November 19
7:00 a.m. – 1:00 p.m.
New Orleans Ernest N. Morial Convention Center, First Level, Hall E-3
All in-person/live Oral Session presentations will be managed through our Speaker Ready Room. All presenters are required to check in with the Speaker Ready Room at least 4 hours in advance of their scheduled session.
The Speaker Ready Room is where speakers must finalize their presentation slides and notes. Technicians will be available to assist and can answer questions regarding the operation of audio-visual equipment. Read more about the Speaker Ready Room and requirements for oral sessions.
ASHA thanks our sponsors. Sponsors are not responsible for the content of this conference nor does ASHA endorse their products or services.
ASHA Leadership has set a policy for vaccination and masking for all live events. Proof of full vaccination will be required for all able and eligible individuals to register for an in-person event. Full vaccination is defined as two doses of a two-dose vaccine series (e.g., Pfizer, Moderna) or one dose of a one-dose vaccine series (J&J). Unvaccinated individuals may register for live events, however, a negative PCR/molecular or antigen test administered onsite at the event will be required for participation. The destination may also apply additional conditions and requirements for unvaccinated individuals. We will follow the event destination’s masking requirements and will update our policy at least 30 days in advance of the event.
Our responsibility is to keep everyone as safe as possible at the ASHA Convention. This includes determining baseline health and safety requirements for participation, such as vaccination, early in our planning process based on the information we have at the time. The logistics needed to meet the established vaccination policy are already in place, and we will not be changing the policy.
Proof of full vaccination is required for all able and eligible individuals to register for the in-person ASHA Convention this year. (Go to the Vaccination Verification Instructions to read the instructions and verify your vaccination through CrowdPass.)
Unvaccinated individuals may register, however, a negative PCR/molecular or antigen test administered onsite at the ASHA Convention will be required for participation. You may not provide a negative result from a test taken elsewhere in lieu of testing onsite. Badges will not be mailed in advance to unvaccinated individuals; they may only be picked up onsite at Registration after testing negative. The test required for individuals who decline to provide proof of vaccination is provided at no cost.
Accommodations will not be granted. You must either:
Reduced-cost COVID-19 tests will be available to all attendees in our onsite testing room for anyone who wishes to take a test during the ASHA Convention. We encourage everyone to test themselves before, during and after the ASHA Convention.
As communicable diseases evolve, there may be limitations to vaccines and testing to reduce transmission. Masks continue to be a proven effective preventative measure for large gatherings that can be universally utilized by most participants. We strongly recommend that everyone who is able and eligible, regardless of their vaccination status, wear a mask while participating in all ASHA Convention activities. This policy is subject to change as we approach the event date and the pandemic continues to evolve, so please be prepared to wear a mask if required.
If you are unable to meet these requirements and recommendations, we encourage you to register for the ASHA Convention Virtual Library, which offers an extensive array of pre-recorded sessions, all eligible for continuing education credit.