ASHA holds extra function space during the ASHA Convention to support affiliated/related professional organizations that would like to host meetings or receptions during the event. We do our best to accommodate all requests as they are submitted, however, your flexibility is appreciated.

Locations, Menus and Pricing

Most space requests will be scheduled in either the Westin Boston Seaport District, the Omni Boston Seaport, or the Boston Convention and Exhibition Center. There is no cost for the use of ASHA's contracted space. Each building has different catering menus and pricing, which we can provide upon request. Assignments are based upon what space is available for your requested date and time, so you may not request a particular venue.

Location Assignments and Next Steps

Notifications of your assigned location will be sent via email in late September. Your notification will include the contact information to arrange for catering and audiovisual equipment if needed. Your contact information will also be provided to your assigned venue for billing purposes (if you choose to order catering or audiovisual equipment). Once you receive your assignment notification, you may begin working directly with catering and audiovisual representatives to make arrangements for your meeting or event.

Deadline

The deadline to submit an in-person space request was August 31, 2023. Late requests will be scheduled as space allows. We cannot guarantee that late requests will be published.

Questions?

Please contact us at convention@asha.org if you have any questions about function space at the ASHA Convention.

Guidelines and Policies

Please read these important guidelines before completing the in-person space request form:

• Event organizers and participants should primarily be ASHA Convention attendees.
• Space will be assigned on a first-come, first-served basis as it is available. We are usually able to schedule all space requests and types of events; however, the number of requests we receive increases each year. If we are unable to accommodate a request, we will help to facilitate alternate arrangements with one of our partner properties.
• There is no fee for the use of the space only; however, you are responsible for the cost of any food and beverage, audiovisual equipment, room set changes, or additional specifications requested and will be billed directly by the facility or vendor.
• Please complete one function space request form per date and/or non-contiguous time block. Do not submit multiple events or activities with multiple recurrences on a single form.
• Open Houses will be held Friday, November 17, 8:30 p.m.–10:30 p.m. following the Awards Ceremony. Select the Open House option only if you wish to hold a reception in conjunction with Open House night. Open Houses are typically published events.
• Activities scheduled during education sessions and the daily lunch break will be limited to groups of 25 people or fewer. We encourage you to consult the Schedule at a Glance and plan your events before and after educational programming, generally before 8:00 a.m. and after 6:00 p.m. from Thursday through Saturday.
• Events that compete against our own continuing education activities will not be published.