Hotel Reservations

ASHA's housing service will close on Thursday, October 26. After that date, our housing provider will begin transferring all reservations data to the hotels. Beginning Monday, November 6, reservation changes and cancellations must be made directly with your hotel.

If you have any questions about making hotel reservations for the ASHA Convention, or encounter any difficulties with the reservations system, please contact the ASHA Housing Center by email at ASHAHotel@maritz.com or by phone at 864-208-2571 (M–F, 9:00 a.m. – 5:00 p.m., Eastern Time). You may also find our step-by-step guide to the hotel reservations system with screen images [PDF] helpful.

2023 ASHA Hotels

Use the resources below to preview the ASHA hotels:

• View the list of the official hotels (with rates) [PDF] that we'll be using for the 2023 ASHA Convention in Boston.
• View the interactive map of the official hotels with walking distances or shuttle routes or the printable PDF map.

Room types are requests and are not guaranteed by the hotels. Room rates are per night and do not include taxes and fees, which are subject to change. All official ASHA Convention hotels comply with the Americans With Disabilities Act. (Read more about accessibility at ASHA's live events for information about reasonable requests for accommodations.)

Add Your ASHA Account to Your Reservation

Although your ASHA account number is not required to make hotel reservations, we strongly encourage you to provide it to help us track housing information. If you do not have your ASHA account information on hand when you make your reservations, you can add it later by logging back into the reservations system.

Waitlisted Rooms

Sometimes, a hotel may not have availability for the entire length of your stay. Although the main nights (Thursday and Friday of the ASHA Convention) might be available, the hotel may have limited availability on the nights of your stay that fall before or after the main nights. In this instance, you will see the Waitlist icon appear, and you will be able to complete your reservation. Please allow up to one week for us to work with the hotels to clear waitlist requests before you book an alternate reservation.

Confirmations

Once you have completed your reservation, you will receive a confirmation email from email_confirm@confmail.experient-inc.com. Be sure to check your junk or spam folder and add this address to your safe senders. 

Reservation Changes or Cancellations

After securing housing accommodations, attendees can log into the Housing Attendee Service Center to modify or cancel the reservation (link available after August 1). Reservation changes or cancellations can be made with Maritz through Wednesday, November 1, 2023. Use the link in your confirmation message to access the Housing Attendee Service Center or email customer service at ASHAHotel@maritz.com.

Hotel cancellations must be made no later than 72 hours prior to your arrival date. Cancellation within 3 days, or failure to check in on your scheduled day of arrival will result in a one-night's room and tax penalty charged by the hotel to the credit card used for guarantee. In addition, be sure to verify check out dates at check-in as an early check-out may result in an early-departure fee. Beginning Monday, November 6, 2023, changes and cancellations must be made directly with your hotel.

Cancelling a hotel room does not automatically cancel your ASHA Convention registration, and cancelling your registration does not automatically cancel your hotel room. If you need to cancel, be sure to follow the cancellation process for both registration and hotel reservations individually.

Roommate Matching

A forum to help you find a roommate has been set up on the ASHA Community site. (Please note that the ASHA Community is restricted to ASHA members and NSSLHA members only.)

Why Book a Room Through ASHA?

Both Convention attendees and the association benefit when you book a hotel room through ASHA. Here's how:

• Convention attendees staying at official ASHA hotels can take advantage of ASHA's convenient shuttle service.
• ASHA is able to negotiate lower room rates at a range of quality hotels.
• ASHA hotel contracts protect you, and we can provide assistance if problems arise with your reservation.
• Filling room blocks allows ASHA to secure competitive rates when negotiating with hotels in future Convention cities. ASHA can demonstrate that the association meets its obligations with hotels, which assures hotels that contracting with ASHA will be mutually agreeable.

Unauthorized Housing Providers

Sometimes, ASHA is alerted that an unauthorized housing company is contacting our exhibitors or attendees to inform them that they can offer less expensive room rates at hotels in our block. You may also encounter fraudulent websites promoting housing reservations for ASHA. Maritz Global Events is the only official housing company for ASHA. They will not solicit you and you can only navigate to their hotel reservations website through our own website, convention.asha.org. If you receive a call or e-mail from any company that is not our official housing provider or find a suspicious website, please contact us immediately at convention@asha.org.

Travel and Transportation Information

The 2023 ASHA Convention will be held at the Boston Convention and Exhibition Center, 415 Summer Street, Boston, Massachusetts 02210.

By Plane

The Boston area is served by Logan International Airport (BOS). ASHA does not provide airport ground transportation. Taxis, ride app services such as Lyft and Uber, and airport shuttles are all readily available at the airport to transport you downtown. You can also take advantage of the free MBTA Blue Line or Silver Line buses that go downtown.

By Train or Coach Bus

North Station in Boston is served by Amtrak trains, commuter trains, and MBTA buses. South Station is also served by these rail services and MBTA buses, as well as many regional bus carriers (i.e., Greyhound, MegaBus, Concord Trailways, etc.).

Public Transportation

The MBTA operates the subway system (the "T"), a commuter rail system, buses and ferries in the Greater Boston region. The convention center is at the World Trade Center stop on the Silver Line of the "T."

Parking

For those arriving by car, ample parking is available in garages near the Convention Center for a daily fee (plan for $25+).

ASHA Shuttles

Free shuttles are provided to and from the convention center and the ASHA hotels that are not walking distance. ADA shuttle service equipped with a wheelchair lift is also available.

ADA Shuttles

An ADA-accessible shuttle equipped with a wheelchair lift will be available for all ASHA hotels and any official ASHA event (i.e., ASHFoundation Fundraiser or the ASHA PAC Reception) for attendees with mobility issues. Those who use scooters can use the standard shuttle service; shuttle staff will help stow scooters in the cargo area of the shuttle. Scooters and wheelchairs are available for rent from Scootaround.

Travel Discounts

The following travel discounts are available for the 2023 ASHA Convention. Discounts are valid for the destination only (Boston Airport – BOS) and applicable from November 10 to November 22 (three days before and three days after the event).

United Airlines

Book online through ASHA's custom United Airlines portal and enter the Z Code: ZNKG and Agreement Code: 751769 together in the "Promotions and Certificates" field (i.e., ZNKG751769), or call United Reservations Meetings Desk at 800-426-1122 and provide the Z Code and Agreement Code.

Delta Airlines

Book online at ASHA's custom Delta Airlines portal and enter Meeting Code NY36R, or, call the Delta Reservations Desk at 800-328-1111 and provide the Meeting Code.

BCEC Attendee Guide

The Boston Convention and Exhibition Center (BCEC) has put together an excellent guide for attendees with tons of useful information [PDF]. It covers how to get to the convention center, getting around the convention center with floorplans, a map of the Seaport District neighborhood, where to eat, services you will find at the convention center, and more. We recommend giving it a read to help you prepare for your visit to the ASHA Convention in Boston.