The information and resources on this page are for presenters of 1-hour oral seminars, technical clinical and technical research sessions, and short courses. Poster presenters can learn more related to their presentation.
As you begin to put together your presentation, please consider the following guidelines and requirements.
Your presentation should be in one of the following formats:
A specially-themed PowerPoint presentation template [PPTX, 18.5 MB] is available for presenters to download and use. Don't forget that presenters must disclose any relevant relationships at the beginning of the presentation—both in writing (on a slide) and verbally.
Presentations created in PowerPoint on Mac are compatible. Please make sure that all inserted pictures are either JPEG or PNG files. QuickTime (.mov) files for video are also accepted but must be tested in the Speaker Ready Room onsite. Audiovisual staff will be available to assist so you can ensure your presentation is fully compatible and runs smoothly. If you have created your presentation using Apple Keynote (.key), you will need to bring your files directly to the Speaker Ready Room to have them converted to PowerPoint and uploaded to the network.
ASHA is committed to creating an inclusive Convention experience that supports participants with disabilities and diverse learning needs. Accessibility is a shared effort that includes thoughtful session design by presenters and timely accommodation requests from attendees.
Presenters play an important role in ensuring sessions are accessible to all learners. Presenters should follow these guidelines to ensure presentation materials and delivery methods, including slide design, spoken content, and audience engagement, is accessible. These efforts help ensure that all participants can fully engage with and benefit from the educational experience.
Presenters who need reasonable accommodations should have submitted their request as part of their proposal to the Call for Papers, which allows us adequate time for planning. If, for some reason, you did not indicate your need for accommodations on the Call for Papers submission form, please contact us as soon as possible at accessibility@asha.org. While ASHA will make every effort to support late requests or onsite requests, availability of resources may be limited.
Every year, we receive numerous requests from attendees seeking more information from presenters. To better meet their educational needs, presenters are required to upload 3 pages of supporting material in advance of the ASHA Convention.
On September 30, you will receive an e-mail notification that you may upload your 3-page handout, along with instructions and an upload link. The required format for this handout is PDF.
The required format for handouts is PDF. We recommend that you include a comprehensive outline of the presentation and a list of references related to the final presentation, as well as any notes you might want to share. Presenters who have more than 3 pages of material may include links to additional resources in their handouts. These handouts will be available to all attendees through the Convention Planner and mobile app.
In-person presenters who wish to share additional handouts (beyond the required 3-page advance materials) at their session are responsible for generating and disseminating the additional handouts themselves. ASHA will not produce or distribute copies of presentation handouts, nor will the association reimburse them for these services.
Oral session rooms are set for maximum participation with basic presentation tools. Each room is set theater-style, with a head table that has chairs for 4 people and a podium with a standing microphone. In large rooms, the head table may be on a low stage and a lavaliere microphone may be provided.
Each room is equipped with:
Though complimentary basic wireless Internet (suitable for checking email or using the mobile app) is available in the public spaces at the convention center, neither wireless nor hard-wired Internet access for presenters is provided in session rooms.
Presentations may not be uploaded directly onto the computers in the session rooms. If your presentation has special requirements that necessitate the use of your own equipment, you must still check in at the Speaker Ready Room and work with the technicians to ensure proper function.
All in-person presentations must be uploaded to our audiovisual provider's system. Session rooms are networked to the Speaker Ready Room, which allows our AV provider to transmit the audio and slides to overflow rooms. Presentations may not be loaded directly onto the computers in the session rooms.
Presenters (including in-person technical session presenters) will receive instructions for uploading their presentation to our audiovisual provider’s system on November 2, 2026. You have the option to upload your final in-person presentation before the event, or onsite at the Speaker Ready Room.
After acceptance, primary technical session presenters (in-person and virtual) will receive detailed instructions for recording and uploading their 30-minute virtual presentation and uploading their 3-page handout. All technical session presenters are REQUIRED to upload their presentation to the virtual platform by October 28, 2026, well in advance of the ASHA Convention. This additional lead time is needed for quality assurance testing. If your presentation is not uploaded by the deadline, or is less than 30 minutes in duration, we will administratively withdraw it from the program. Exceptions will not be granted.
Virtual-only presenters do not have any scheduled live interaction with attendees; however, you should be prepared to answer any questions from viewers between November 11–November 30.
All oral session presentations are managed by our AV provider through the Speaker Ready Room, which allows us to overflow at-capacity sessions.
| Wednesday, November 18 11:00 a.m. – 7:00 p.m. |
Thursday, November 19 7:00 a.m. – 6:30 p.m. |
Friday, November 20 7:00 a.m. – 5:30 p.m. |
Saturday, November 21 7:00 a.m. – 3:30 p.m. |
Indiana Convention Center, Halls D/E
Presenters are required to check in with the Speaker Ready Room at least 4 hours in advance of their scheduled session, so plan your schedule accordingly. If a session has multiple presenters using different presentation files, each presenter must check in at the Speaker Ready Room as well.
At the Speaker Ready Room, you must either:
When you check in at the Speaker Ready Room, file testing is recommended to make sure all fonts, images, and animations appear as expected, that audio or video clips play properly, and that everything runs smoothly. The Speaker Ready Room technicians will work with you to make sure your presentation is error-free.
Presenters must use the equipment provided in the session rooms. Exceptions may be made for specialized hardware or software demonstrations, but arrangements must be made with the Speaker Ready Room technicians in advance. Please allow extra time to discuss your needs.
Once you have reviewed and approved your final presentation, it will be transmitted to the computer in the scheduled presentation room by the Speaker Ready Room technicians.
A moderator is considered a presenting author. As active participants in the session, moderators must complete all author agreements and disclosures. Moderators' responsibilities are to:
If you need any assistance, please email papers@asha.org.
Learn proven strategies to help presenters deliver more impactful learning experiences—ones that effectively support a learner’s ability to gain and apply new knowledge or skills.
The ASHA Convention Planner, a web-based tool, and the mobile app serve as our official program. They list all education sessions—both in-person and virtual—offered at the ASHA Convention, plus exhibitors, activities, and more.
The Virtual Program offers hundreds of on-demand sessions and a curated collection of live broadcast sessions, all available for ASHA CEUs.