Information for Presenters of Technical Sessions

The information on this page is for both in-person and virtual-only presenters of technical clinical and technical research sessions.

General Information for All Presenters

Read more about the required agreements and disclosures for authors and presenters, general expectations for sessions offered at the ASHA Convention, accessibility guidelines, helpful tips for creating your presentation, earning continuing education credit for presenting, and more.

ASHA is committed to making the Convention accessible and working to ensure compliance with the Americans with Disabilities Act (ADA). Presenters with a disability who anticipate needing special accommodations or equipment to participate should contact

Important Dates and Deadlines for Authors/Presenters 

This timeline outlines when authors/presenters can expect to receive notifications and the deadlines for critical tasks related to their presentation. You are responsible for being aware of these deadlines and completing all tasks (as applicable) by the due dates.

Author/Presenter Management Center

A personalized link for the Author/Presenter Management Center site was included in the disclosure notification each author (either presenting or non-presenting) received after their proposal was submitted. All authors should be logging into the Author/Presenter Management Center to check for important notifications, critical deadlines, instructions, and required agreements and disclosure forms.

Instructions for Technical Session Presenters

All technical session presenters are REQUIRED to upload their 30-minute presentation to the virtual platform.

A specially themed ASHA Convention PowerPoint template will be available in August for presenters to download and use if they would like. Do not forget that presenters must provide their financial and non-financial disclosures at the beginning of the presentation—both in writing (on a slide) and verbally.

Creating an Accessible Presentation

ASHA is committed to providing access to continuing education courses for participants with disabilities and other diverse learners. We encourage presenters to follow these guidelines and suggestions to ensure everyone can learn from your presentation.

Uploading Your Presentation 

After acceptance, we will provide all technical session presenters with detailed instructions for recording their 30-minute presentation. Presenters must upload their presentation by October 31, 2024, well in advance of the ASHA Convention. This additional lead time is needed for quality assurance testing. If your presentation is not uploaded by the deadline, or is less than 30 minutes, we will administratively withdraw it from the program. Exceptions will not be granted.

Presenting Your Session 

In-person presenters will receive additional instructions for participating in their onsite presentations on November 4, 2024. Virtual presenters do not have any scheduled live interaction with attendees; however, you should be prepared to answer any questions submitted by viewers between November 20–December 10. 

Room Setup and Audiovisual Equipment (In-Person Technical Presenters) 

Session rooms are set for maximum participation with basic presentation tools. Each room is set theater-style, with a head table set for 4 people and a standing podium. The podium will have a standing microphone. Sessions with more than 4 presenters should plan accordingly.  

Each room is equipped with: 

  • A computer with your uploaded presentation
  • Projection equipment
  • A screen appropriate to the size of the room
  • One podium microphone and one table microphone 

Although complimentary basic wireless Internet (suitable for checking email or using the mobile app) is available in the public spaces at the convention center, neither wireless nor hard-wired Internet access for presenters is provided in session rooms.

Speaker Ready Room

Presentations may not be uploaded directly onto the computers in the session rooms. If your presentation has special requirements that necessitate the use of your own equipment, you must still check in at the Speaker Ready Room and work with the technicians to ensure proper function.

Speaker Ready Room Hours

Wednesday, December 4
10:00 a.m. – 7:00 p.m.

Thursday, December 5
7:00 a.m. – 6:00 p.m.

Friday, December 6
7:00 a.m. – 5:00 p.m.

Saturday, December 7
7:00 a.m. – 2:00 p.m.

Seattle Convention Center, Summit Building, Level 2, Flex A

All in-person/live Oral Session presentations will be managed through our Speaker Ready Room. All presenters are required to check in with the Speaker Ready Room at least 4 hours in advance of their scheduled session. The Speaker Ready Room process ensures that presentations are problem-free onsite and ensures we are able to overflow at-capacity sessions. Your participation is critical to our success.

At the Speaker Ready Room, you must either:

1. confirm that your pre-loaded final presentation is accurate and complete and that your Disclosure slide is included, or
2. upload your final presentation and create a Disclosure slide to include.

When you check in at the Speaker Ready Room, file testing is recommended to make sure all fonts, images, and animations appear as expected, that audio or video clips play properly, and that everything runs smoothly. If the files do not work properly in the Speaker Ready Room, they will not work in the session room. Our Speaker Ready Room team will work with you to make sure your presentation is error-free.

Presenters must use the equipment provided in the session rooms. Exceptions may be made for specialized hardware or software demonstrations, but special arrangements must be made with the Speaker Ready Room technicians in advance. Please allow extra time to discuss your needs.

Once you have reviewed and approved your final presentation, it will be transmitted to the computer in the scheduled presentation room by the Speaker Ready Room technicians.

Every speaker must check in with the Speaker Ready Room, so all presenters should plan their schedule accordingly. If a session has multiple presenters using different presentation files, each presenter must check in at the Speaker Ready Room as well.

Moderator Responsibilities (In-Person Technical Sessions) 

A moderator is considered a presenting author. As active participants in the session, moderators must complete all author agreements and disclosures. Moderators' responsibilities are to: 

  • Be the timekeeper. Sessions must begin and end on time to allow for the next session to be set up and ready for the published start time. Therefore, it is important to keep the presenters on time and ensure there is adequate time at the end of the session for questions from the audience.
  • Introduce the session and each presenter. We encourage you to contact the presenters directly for more information, so you are able to provide a brief introduction.
  • Stimulate discussion. Please be prepared to encourage discussion with pre-planned questions or statements if the audience is reluctant to ask questions or offer comments. 


Per the Presenting Author Agreement, all presenters (the individuals who are actually speaking or presenting the session) are required to register for the ASHA Convention. Registration and housing will open on August 1, 2024, at 10:00 a.m., Eastern time.  

In-person Technical Presenters

Presenters of in-person sessions must register for the in-person event in Seattle, Washington. Presenters are responsible for arranging their own travel and accommodations, even if they have special circumstances. 

You have two registration options: 

  • Full in-person registration, or
  • One-day in-person registration. 

If you opt for one-day registration, you must choose the day on which your presentation is scheduled. If you have multiple presentations, this option only applies if they are scheduled on the same day, otherwise you will need to register for the full three-day event.

Virtual-only Technical Presenters 

Presenters of virtual-only technical sessions may register for the virtual-only registration rate. If you also have an accepted in-person session, you must register for either the full in-person event or for one-day in person (see stipulations for in-person registration noted above under In-Person Technical Presenters). 

Non-Members and Students 

Non-member presenters (individuals who are not speech-language pathologists nor audiologists and are ineligible to join ASHA) should e-mail for special instructions on how to register for the ASHA Convention. 

Presenters who are students in the field of audiology or speech-language pathology must be national NSSLHA members to register at the NSSLHA/ASHA graduate student rate. Students who are not NSSLHA members will need to pay the non-member registration fee. 


All sessions are final as accepted. We are unable to honor requests for switches to an in-person or a virtual session, changes to session format, or date and time changes for in-person sessions once the schedule has been finalized. If, for some reason, you must withdraw your presentation, please send written notification to as soon as possible. 


If you need any assistance, please email

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists; speech-language pathologists; speech, language, and hearing scientists; audiology and speech-language pathology assistants; and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; speech, language, and hearing scientists; and speech-language pathology and audiology assistants. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

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For inquiries about the ASHA Convention:

The ASHA Action Center welcomes questions and requests for information from members and non-members.

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Non-Member: 800-638-8255

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