Information for Presenters of Technical Sessions

The information on this page is for both in-person and virtual-only presenters of technical clinical and technical research sessions.

General Information for All Presenters

Read more about the required agreements and disclosures for authors and presenters, general expectations for sessions offered at the ASHA Convention, accessibility guidelines, helpful tips for creating your presentation, earning continuing education credit for presenting, and more.

ASHA is committed to making the Convention accessible and working to ensure compliance with the Americans with Disabilities Act (ADA). Presenters with a disability who anticipate needing special accommodations or equipment to participate should contact accessevents@asha.org.

Important Dates and Deadlines for Authors/Presenters 

This timeline outlines when authors/presenters can expect to receive notifications and the deadlines for critical tasks related to their presentation. You are responsible for being aware of these deadlines and completing all tasks (as applicable) by the due dates.

Author/Presenter Management Center

A personalized link for the Author/Presenter Management Center site was included in the disclosure notification each author (either presenting or non-presenting) received after their proposal was submitted. All authors should be logging into the Author/Presenter Management Center to check for important notifications, critical deadlines, instructions, and required agreements and disclosure forms.

Instructions for Technical Session Presenters

New! iPoster Online Platform

We’ve expanded our use of the popular iPoster platform to host technical clinical and technical research sessions. The iPoster platform allows you to create multimedia presentations. All technical session presenters are REQUIRED to upload their 30-minute presentation to the iPoster platform.

A specially themed 2023 ASHA Convention PowerPoint template will be available in August for presenters to download and use if they would like. Do not forget that presenters must provide their financial and non-financial disclosures at the beginning of the presentation—both in writing (on a slide) and verbally.

Creating an Accessible Presentation

ASHA is committed to providing access to continuing education courses for participants with disabilities and other diverse learners. We encourage presenters to follow these guidelines and suggestions to ensure everyone can learn from your presentation.

Uploading Your Presentation 

After acceptance, we will provide all technical session presenters with detailed instructions for recording their 30-minute presentation. If you do not wish to create/record your 30-minute presentation using the iPoster features, you may upload a PDF file or a video to the iPoster platform. If you upload a PDF file, you will still need to record the audio narration portion of your presentation using the iPoster platform.

Presenters must upload their presentation by October 31, 2023, well in advance of the ASHA Convention. This additional lead time is needed for quality assurance testing. If your presentation is not uploaded by the deadline, we will administratively withdraw it from the program. This is a new change from previous years and we will not grant any exceptions.

Presenting Your Session 

In-person presenters will receive additional instructions for participating in their onsite presentations on November 1, 2023. Virtual presenters do not have any scheduled live interaction with attendees; however, you should regularly log into the virtual platform and/or check your email for notifications between November 9–29 to answer any questions submitted by audiences. 

Room Setup and Audiovisual Equipment (In-Person Technical Presenters) 

Session rooms are set for maximum participation with basic presentation tools. Each room is set theater-style, with a head table set for 4 people and a standing podium. The podium will have a standing microphone. Sessions with more than 4 presenters should plan accordingly.  

Each room is equipped with: 

  • A computer with your uploaded presentation
  • Projection equipment
  • A screen appropriate to the size of the room
  • One podium microphone and one table microphone 

Although complimentary basic wireless Internet (suitable for checking email or using the mobile app) is available in the public spaces at the Westin Boston Seaport, neither wireless nor hard-wired Internet access for presenters is provided in session rooms.

In-person technical session presenters do NOT need to check-in at the Speaker Ready Room onsite in Boston unless you are also presenting a 1-hour seminar, master class, or pre-Convention workshop. All technical session rooms will have the iPoster platform pre-installed on the computers where you will access your technical session. Presentations will be uploaded in advance and will be displayed on the computer in the session room during your schedule presentation time. (Presentations may not be uploaded directly onto the computers in the session rooms.) 

Moderator Responsibilities (In-Person Technical Sessions) 

A moderator is considered a presenting author. As active participants in the session, moderators must complete all author agreements and disclosures. Moderators' responsibilities are to: 

  • Be the timekeeper. Sessions must begin and end on time to allow for the next session to be set up and ready for the published start time. Therefore, it is important to keep the presenters on time and ensure there is adequate time at the end of the session for questions from the audience.
  • Introduce the session and each presenter. We encourage you to contact the presenters directly for more information, so you are able to provide a brief introduction.
  • Stimulate discussion. Please be prepared to encourage discussion with pre-planned questions or statements if the audience is reluctant to ask questions or offer comments. 

Registration

Per the Presenting Author Agreement, all presenters (the individuals who are actually speaking or presenting the session) are required to register for the ASHA Convention. Registration and housing will open on August 1, 2023, at 10:00 a.m., Eastern time.  

In-person Technical Presenters

Presenters of in-person sessions must register for the in-person event in Boston, MA. Presenters are responsible for arranging their own travel and accommodations, even if they have special circumstances. 

You have two registration options: 

  • Full in-person registration, or
  • One-day in-person registration. 

If you opt for one-day registration, you must choose the day on which your presentation is scheduled. If you have multiple presentations, this option only applies if they are scheduled on the same day, otherwise you will need to register for the full three-day event.

Virtual-only Technical Presenters 

Presenters of virtual-only technical sessions may register for the virtual-only registration rate. If you also have an accepted in-person session, you must register for either the full in-person event or for one-day in person (see stipulations for in-person registration noted above under In-Person Technical Presenters). 

Non-Members and Students 

Non-member presenters (individuals who are not speech-language pathologists nor audiologists and are ineligible to join ASHA) should e-mail registration@asha.org for special instructions on how to register for the ASHA Convention. 

Presenters who are students in the field of audiology or speech-language pathology must be national NSSLHA members to register at the NSSLHA/ASHA graduate student rate. Students who are not NSSLHA members will need to pay the non-member registration fee. 

Withdrawals 

All sessions are final as accepted. We are unable to honor requests for switches to an in-person or a virtual session, changes to session format, or date and time changes for in-person sessions once the schedule has been finalized. If, for some reason, you must withdraw your presentation, please send written notification to papers@asha.org as soon as possible. 

Questions 

If you need any assistance, please email papers@asha.org.

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists; speech-language pathologists; speech, language, and hearing scientists; audiology and speech-language pathology assistants; and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; speech, language, and hearing scientists; and speech-language pathology and audiology assistants. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

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