Call for Papers Agreements and Disclosure Policy

Author Agreement

By submitting a proposal to present at the ASHA Convention, you explicitly agree:

  • If accepted, to adhere to the deadlines as detailed in the acceptance notification regarding additional information that is required, such as presentation materials, etc.
  • To provide appropriate evidence to support any claims related to efficacy, validity, or reliability of approaches to assessment or treatment.
  • To offer evidence-based content in a manner that does not ridicule, defame or demoralize individuals or groups.
  • To complete, by the stated deadline, the required disclosures that identify any financial or nonfinancial relationship that may create a conflict of interest or the appearance of a conflict of interest, as defined in ASHA's guidelines concerning transparency and disclosure.
  • To update your disclosure information and inform ASHA if you develop or acquire a financial or nonfinancial interest related to the content of your presentation at any time before the Convention.
  • When including information about a specific product or service, offer information on its theoretical framework, relevant evidence, and operational details; to disclose in advance if the presentation will not address the range of competing products or services; and to refrain from overt promotion.
  • That any research in which you participated and may be discussing in this presentation is in compliance with mandated national and institutional policies and procedures pertaining to animal and/or human subjects research.
  • To comply with the Health Insurance Portability and Accountability Act (HIPAA) and to ensure the privacy of patients/clients by refraining from using names, photographs, or other patient/client identifiers in your presentation(s) without the patient's/client's knowledge and written authorization.
  • To follow the guidelines for crediting authorship for research presentations as outlined in the Publication Manual of the American Psychological Association.
  • That no part of the Presentation or Materials (e.g. PPT, handouts) infringes upon any copyright or other intellectual property right of any third party.
  • If any part of my Presentation or Materials involve the performance or reproduction of any pre-existing work, that I am the owner of the copyright, or have obtained permission.
  • That the presentation and materials will contain nothing libelous, injurious or untrue; ASHA may host the Presentation and any related materials, solely in connection with the Convention and its promotion.
  • I grant to ASHA a perpetual, irrevocable, non-exclusive royalty free license for ASHA to use and host the Presentation and Materials, solely in relation with Convention.
  • That I have full power and authority, free of any rights of any nature whatsoever by any person, to enter into this Agreement and to grant the license to ASHA in this Agreement.
  • That I shall indemnify and hold harmless ASHA and its agents, board members, employees, affiliates, successors, assignees and licensees from and against any claim, damage, liability, expense or loss, including reasonable attorneys’ fees and costs associated therewith, or with the enforcement of this indemnity, arising from any claim asserted against ASHA by any person or entity, arising from my actual or alleged breach of any of their representations and warranties in this Agreement or arising from the Presentation or Materials.

ASHA's acceptance of a proposal does not imply endorsement of course content, specific products, or clinical procedures.

If you are listed on the proposal as a presenting author, or expect to have any role in public presentation of the proposal (speaker, moderator, other), you must additionally agree to the Presenting Author Agreement. The Presenting Author Agreement specifically pertains to public presentation at the ASHA Convention, whether in person or in a digital format. Presenters who do not agree to the terms of the agreement outlined below will not be allowed to present. Please ensure that all presenting authors for your session understand and agree to the terms in the Presenting Author Agreement by April 19.

Disclosure Policy

Everyone submitting a presentation, or listed as an author for a presentation for consideration at an ASHA event, is required to complete a disclosure form indicating any financial or nonfinancial relationship related to the content of the proposed session.

Completion of the disclosure form is necessary for all ASHA continuing education providers to meet the ASHA Continuing Education Board’s Requirement 3: Transparency in Course Planning, Delivery, and Marketing. This requirement promotes transparency in the design, development, and presentation of courses offered for ASHA CEUs, and aligns ASHA practices with current practices among other professions, particularly in the continuing medical education arena.

ASHA's Continuing Education Board defines a conflict of interest as any financial or nonfinancial consideration or relationship relevant to course content that compromises or has the potential to compromise professional judgment. Providers of events offered for ASHA CEUs must identify and disclose to participants any such interest on the part of any speaker or instructor. 

Examples of relevant and disclosable financial relationships may include:

  • Being an employee of, or a paid consultant to, an organization whose product or service you discuss in your presentation
  • Receiving grant funds for a research project you discuss in your presentation
  • Receiving royalties from the sale of a book whose content you discuss in your presentation
  • Patent holder
  • Ownership interest (stocks, stock options, or other ownership interests)

Examples of relevant and disclosable nonfinancial relationships may include:

  • Serving as a formal advisor to a review panel
  • Sitting on the board of an organization whose product or service you discuss in your presentation
  • Receiving an award or honor from an organization whose product or service you discuss in your presentation

Please note that having a disclosable financial or nonfinancial relationship does not prevent you from speaking. Disclosing such relationships is intended to give Convention attendees a more complete context in which to consider the information you provide. As a general guideline, err on the side of disclosure. Refusal to disclose any financial or nonfinancial relationships disqualifies you from speaking at the ASHA Convention.

If your presentation is accepted, your disclosure(s) will be included with the author information related to each session listed in the Program Planner/mobile app. Note that for financial relationships, dollar amounts are not disclosed.

In addition, you will be expected to disclose relevant relationships at the time of your presentation, verbally and visually (view sample disclosure slides). We will provide additional guidelines for on-site disclosures after acceptance.

The deadline to complete disclosure forms is Monday, April 19, 2021.

Read more about disclosure policy in the Frequently Asked Questions for Presenters.

Advertising Disclaimer Advertise with us

About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

Connect With Us