Information for Presenters

Oral Sessions

One-hour seminars, Technical Clinical and Technical Research Sessions, and Master Classes, whether presented live, in-person or pre-recorded, are all considered Oral Sessions.

Poster Sessions

Poster sessions will be comprised of a pre-recorded presentation with a digital poster (PDF format) and a live Q&A period, scheduled for Thursday or Friday.

Registration

Per the Presenting Author Agreement, all presenters are required to register for the ASHA Convention.

Presenters of in-person sessions must register for the in-person event in Washington, D.C. It is critical this year that everyone onsite is registered should we need to conduct contact tracing. You will be required to provide proof of vaccination to register for the in-person ASHA Convention. To do so, you will follow a simple, secure, online process to upload a copy or photo of your vaccination card, which will generate a verification code that you enter in the registration system. We strongly encourage you to complete the vaccination verification before you begin the registration process, so you have the verification code ready. In-person presenters are responsible for arranging their own travel and accommodations, even if with special circumstances.

Presenters of pre-recorded sessions and posters only may opt to register just for access to the ASHA Convention Virtual Library. (If you also have an accepted in-person session, you must register for the in-person event.)

If you are a presenter and not a member of ASHA (because you are not a speech-language pathologist and/or audiologist and therefore ineligible to join ASHA), please contact registration@asha.org after you receive your acceptance letter to request special registration instructions.

If you are a student presenter and in the field of audiology or speech-language pathology, you must be a national NSSLHA member to register at the NSSLHA/ASHA graduate student rate otherwise you will need to pay the non-member registration fee.

Speaker/Presenter Management Center

The Speaker/Presenter Management Center is an online tool for all authors, both oral presenters and poster presenters. The center gives access to all submitted proposals, e-mail notifications, and disclosure form links throughout the Call for Papers process. If, in addition to being an author, you also submitted a proposal, you will have access to both the Call for Papers submission website and the Speaker/Presenter Management Center.

Author Agreements and Conflict of Interest Disclosures

As part of the submission process for the Call for Papers, all presenters must read, understand, and agree to adhere to the principles, guidelines, and procedures outlined in the Author Agreement and Conflict of Interest Disclosure Policy.

All presenting authors (the actual speakers at the session, including the session moderators) must also agree to the Presenting Author Agreement by November 1 in order to present at the ASHA Convention. Items in the Presenting Author Agreement specifically pertain to public presentation at the ASHA Convention. Presenters who do not complete the agreement will be removed from the program and will not be allowed to present at the ASHA Convention.

Handouts (In-Person Sessions)

Every year, we receive requests from attendees seeking more information from presenters before, during and after the Convention. To better meet the educational needs of attendees, we are asking that in-person presenters upload 3 pages of advance material, to include an outline of the presentation and a list of references or links related to the final presentation. Presenters will NOT upload their final presentation through this mechanism—only advance notes which attendees may download or print to have accessible during the presentation.

Instructions and a link for uploading advance materials will be emailed to presenters no later than September 13. Handouts must be uploaded by October 19.

Speaker Disclosures at the Start of Your Presentation

All authors, whether or not they are presenting authors, involved in the development of content/presentations are required to provide information about their financial and nonfinancial relationships relative to it. As part of the ASHA Convention call for papers, all authors/speakers/presenters were required to enter their financial and nonfinancial disclosures. If anything has changed (e.g., employment changes relevant to the content of the presentation/poster), authors/speakers/presenters should update their disclosures in the Author/Presenter Management Center.

All authors/speakers/presenters must also provide their disclosures—both in writing (on a slide or on the poster) and verbally at the beginning of the presentation. Ideally, each author/speaker/presenter will state their own disclosures, but if only one author/speaker/presenter is speaking/doing a recording, that individual can verbally state disclosures for all the authors/speakers/presenters. (If a presentation/poster includes so many authors/speakers/presenters that it is unreasonable to verbally state all the disclosures, the primary author/speaker/presenter can state their own disclosures and then state that the remaining disclosures can be found on the poster/slide.)

View additional information and examples about speaker disclosures to help guide you with disclosure statements for your presentation.

General Expectations for Sessions Offered at the ASHA Convention

Presenters are expected to follow the general expectations for sessions offered at the ASHA Convention, as summarized below.

  • Products, equipment, or devices described or used in conducting the course may not be marketed as part of the instructional portion of the CE course. Marketing and promotional activities and materials are prohibited within educational presentations, within the presentation/session room, and in/on any handouts related to the presentation. If promotional information on devices, products, or services is requested by an attendee during an educational session, information can be provided separately, after the session and outside of the session room.
  • ASHA does not endorse programs, products, or services. Acceptance of a paper for presentation does not constitute ASHA's endorsement of its content.
  • Speakers are expected to refrain from comments or humor that disparages the rightful dignity of any person or group.
  • Speakers are expected to comply with copyright law and HIPAA regulations in selecting material and images for their presentations. In particular, speakers are cautioned against using images or identifying details of any client or patient without express written permission to do so.

Presenting for Impact: Leveraging the Science of Adult Learning to Deliver Great Presentations

In this resource, two experts in adult learning present proven strategies to help presenters deliver more impactful learning experiences—ones that effectively support a learner’s ability to gain and apply new knowledge or skills. Designed to be used during presentation development, the course explores key takeaways from the science of adult learning (andragogy), highlighting methods that support learning and those that hinder it.

Additional Presenter Tips (In-Person Sessions)

Speakers should review these additional presenter guidelines and tips [PDF] for what to do if they need assistance with the audiovisual equipment in your session room, overflow procedures for at-capacity sessions, assisting attendees who have made requests for reasonable ADA accommodations, and more.

Accessibility Guidelines for Presenters

ASHA is committed to providing access to continuing education courses to all participants with disabilities and other diverse learners. Accessible Continuing Education, or more broadly referred to as Universal Design Instruction (UDI), provides a framework for creating courses that ensure lectures, discussions, visual aids, videos, and printed materials are accessible to all participants, regardless of their learning styles or needs. Read more about Accessible Continuing Education and the suggestions for presenters to ensure everyone can follow your presentation. Presenters may also wish to familiarize themselves with ASHA's accessibility policy for providing ADA accommodations at its live events.

Earning CE Credit for Presenting

As a presenter of a session offered for ASHA CEUs, you may claim credit for your own session, earning the same amount of credit as participants. Read more about earning continuing education credit at the ASHA Convention.

Questions?

If you have any questions about presenting or need assistance, please email papers@asha.org.

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

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