One-hour seminars, Technical Clinical and Technical Research Sessions, and Master Classes, whether presented live, in-person or pre-recorded, are all considered Oral Sessions.
Poster sessions will be comprised of a pre-recorded presentation with a digital poster (PDF format) and a live Q&A period, scheduled for Thursday or Friday.
Per the Presenting Author Agreement, all presenters are required to register for the ASHA Convention.
Presenters of in-person sessions must register for the in-person event in Washington, D.C. It is critical this year that everyone onsite is registered should we need to conduct contact tracing. You will be required to provide proof of vaccination to register for the in-person ASHA Convention. To do so, you will follow a simple, secure, online process to upload a copy or photo of your vaccination card, which will generate a verification code that you enter in the registration system. We strongly encourage you to complete the vaccination verification before you begin the registration process, so you have the verification code ready. In-person presenters are responsible for arranging their own travel and accommodations, even if with special circumstances.
Presenters of pre-recorded sessions and posters only may opt to register just for access to the ASHA Convention Virtual Library. (If you also have an accepted in-person session, you must register for the in-person event.)
If you are a presenter and not a member of ASHA (because you are not a speech-language pathologist and/or audiologist and therefore ineligible to join ASHA), please contact registration@asha.org after you receive your acceptance letter to request special registration instructions.
If you are a student presenter and in the field of audiology or speech-language pathology, you must be a national NSSLHA member to register at the NSSLHA/ASHA graduate student rate otherwise you will need to pay the non-member registration fee.
As part of the submission process for the Call for Papers, all presenters must read, understand, and agree to adhere to the principles, guidelines, and procedures outlined in the Author Agreement and Conflict of Interest Disclosure Policy.
All presenting authors (the actual speakers at the session, including the session moderators) must also agree to the Presenting Author Agreement by November 1 in order to present at the ASHA Convention. Items in the Presenting Author Agreement specifically pertain to public presentation at the ASHA Convention. Presenters who do not complete the agreement will be removed from the program and will not be allowed to present at the ASHA Convention.
Presenters are expected to follow the general expectations for sessions offered at the ASHA Convention, as summarized below.
The Speaker/Presenter Management Center is an online tool for all authors, both oral presenters and poster presenters. The center gives access to all submitted proposals, e-mail notifications, and disclosure form links throughout the Call for Papers process. If, in addition to being an author, you also submitted a proposal, you will have access to both the Call for Papers submission website and the Speaker/Presenter Management Center.
Presenters of oral sessions should begin their presentation with a slide and verbal statement indicating their adherence to the agreement and disclosing any potential conflicts. Poster presenters should include a similar written statement within their visual presentation. View additional information and examples about speaker disclosures to help guide you with disclosure statements for your presentation.
Speakers should review these additional presenter guidelines and tips [PDF] for what to do if they need assistance with the audiovisual equipment in your session room, overflow procedures for at-capacity sessions, assisting attendees who have made requests for reasonable ADA accommodations, and more.
ASHA is committed to providing access to continuing education courses to all participants with disabilities and other diverse learners. Accessible Continuing Education, or more broadly referred to as Universal Design Instruction (UDI), provides a framework for creating courses that ensure lectures, discussions, visual aids, videos, and printed materials are accessible to all participants, regardless of their learning styles or needs. Read more about Accessible Continuing Education and the suggestions for presenters to ensure everyone can follow your presentation. Presenters may also wish to familiarize themselves with ASHA's accessibility policy for providing ADA accommodations at its live events.
Every year, we receive requests from attendees seeking more information from presenters before, during and after the Convention. To better meet the educational needs of attendees, we are asking that in-person presenters upload 3 pages of advance material, to include an outline of the presentation and a list of references or links related to the final presentation. Presenters will NOT upload their final presentation through this mechanism—only advance notes which attendees may download or print to have accessible during the presentation.
Instructions and a link for uploading advance materials will be emailed to presenters no later than September 13. Handouts must be uploaded by October 19.
As a presenter of a session offered for ASHA CEUs, you may claim credit for your own session, earning the same amount of credit as participants. Read more about earning continuing education credit at the ASHA Convention.
If you have any questions about presenting or need assistance, please email papers@asha.org.