Poster Session Information For Presenters

Poster Session Format

Poster presentations combine a fifteen-minute pre-recorded oral presentation with a digital poster (PDF format) to facilitate the rapid communication of scientific ideas. During these presentations, viewers visually guide themselves at their own pace through the basics of the study displayed on the digital poster, while the pre-recorded presentation focuses on explanation, clarification, and discussion of key elements of the work.

Presenters will also have a scheduled time to answer questions live, virtually (Thursday, November 18 and Friday, November 19; all scheduled times are Eastern Time), which provides the opportunity for viewers to engage in discussion and to have one-on-one interactions with both the presenter and fellow viewers.

Registration

Per the Presenting Author Agreement, all presenters are required to register for the ASHA Convention.

Presenters of posters and/or pre-recorded sessions only may opt to register just for access to the ASHA Convention Virtual Library. You will need to be registered so you can log into the Virtual Library to participate in your live, virtual poster chat. (If you also have an accepted in-person session, you must register for the in-person event.)

You may opt to register for the in-person ASHA Convention in Washington, D.C, if desired. You will be required to provide proof of vaccination to register for the in-person event.To do so, you will follow a simple, secure, online process to upload a copy or photo of your vaccination card, which will generate a verification code that you enter in the registration system. We strongly encourage you to complete the vaccination verification before you begin the registration process, so you have the verification code ready. In-person presenters are responsible for arranging their own travel and accommodations, even if with special circumstances.

Non-member presenters (who are not speech-language pathologists or audiologists and therefore ineligible to join ASHA) should e-mail registration@asha.org for special instructions on how to register for the ASHA Convention.

If you are a student presenter and in the field of audiology or speech-language pathology, you must be a national NSSLHA member to register at the NSSLHA/ASHA graduate student rate otherwise you will need to pay the non-member registration fee.

CEUs

As a presenter of a session offered for ASHA CEUs, you may claim credit for your own session, earning the same amount of credit as participants. For presenters of posters, this equates to 30 total minutes of credit (15 minutes for the pre-recorded presentation and 15 minutes for the live Q&A period).

Instructions for Presenters

Poster presenters were sent initial instructions about their presentation on August 12. In-depth instructions for recording presentations and uploading PDF posters, as well as information about how to participate in the scheduled live, virtual Q&A session will be sent in early September.

Poster Presenter Live Q&A Chat Room

Walter E. Washington Convention Center, Level 2, Hall D

A quiet area will be available at the convention center where poster presenters may conduct their live, virtual Q&A sessions onsite.

Conflict of Interest Disclosures and Call for Papers Agreement

For consideration at an ASHA event, anyone presenting or listed as an author for a presentation is required to complete a disclosure indicating any financial or non-financial relationship related to the content of the session. All presenters must read, understand, and agree to adhere to the principles, guidelines, and procedures outlined in the Call for Papers Agreement and the Conflict of Interest Disclosure Policy. Presenters are also expected to follow the general expectations for sessions offered at the ASHA Convention.

This requirement from ASHA's Continuing Education Board is designed to promote transparency in the design, development, and presentation of courses offered for ASHA CEUs. The requirement aligns ASHA with current practices among other professions, particularly in the continuing medical education arena.

Speaker Disclosures

All authors, whether or not they are presenting authors, involved in the development of content/presentations are required to provide information about their financial and nonfinancial relationships relative to it. As part of the ASHA Convention call for papers, all authors/speakers/presenters were required to enter their financial and nonfinancial disclosures. If anything has changed (e.g., employment changes relevant to the content of the poster), authors/speakers/presenters should update their disclosures in the Author/Presenter Management Center.

All authors/speakers/presenters must also provide their disclosures—both in writing (on the poster) and verbally at the beginning of the presentation. Ideally, each author/speaker/presenter will state their own disclosures, but if only one presenter is speaking/doing a recording, that individual can verbally state disclosures for all the authors/speakers/presenters. (If a poster includes so many authors that it is unreasonable to verbally state all the disclosures, the primary presenter can state their own disclosures and then state that the remaining disclosures can be found on the poster.)

View additional information and examples about speaker disclosures to help guide you with disclosure statements for your presentation.

Presenting for Impact: Leveraging the Science of Adult Learning to Deliver Great Presentations

In this resource, two experts in adult learning present proven strategies to help presenters deliver more impactful learning experiences—ones that effectively support a learner’s ability to gain and apply new knowledge or skills. Designed to be used during presentation development, the course explores key takeaways from the science of adult learning (andragogy), highlighting methods that support learning and those that hinder it.

Questions?

If you need any assistance, please email papers@asha.org.

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

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