Information for Exhibitors

Plan to join us as we bring together your customers—audiologists, speech-language pathologists and speech, language, and hearing scientists—at the 2021 ASHA Convention Exhibit Hall.

This year, we are offering two different exhibiting options. You may choose to exhibit in person at the Walter E. Washington Convention Center, or you may sign up for a virtual exhibit profile as part of the ASHA Convention Virtual Library.

In-person booth sales will open in June. Guidelines for large in-person events are continuing to evolve, so please bear with us as we adapt our floor plans and booth packages to meet the changes.

More information about virtual exhibit packages will be coming soon.

What to Expect in the Exhibit Hall 

ASHA is committed to providing an environment that follows recommended safety protocols. This year, the exhibit hall will look different to accommodate physical distancing and safety precautions. Here’s what to expect: 

  • Masks will be required
  • Hand sanitizer stations will be available throughout the Convention Center
  • Expanded aisles to manage traffic flow
  • All booths will be corners
  • Additional seating for lunches 
  • Enhanced cleaning during exhibit hall hours and each night

We will continue to adapt to the latest best practices and precautions as new information becomes available. (Learn more about the Back to Business plan implemented by Events DC, the organization that oversees the Walter E. Washington Convention Center.)

In-Person Booth Packages

We have adjusted our booth rates and changed the cancellation policy to be more flexible this year to help you with your decision to exhibit. Corner booth fees are waived this year and booth rates will not increase. Sign up early to take advantage of priority placement in the exhibit hall. A Virtual Exhibit Profile is included with all in-person booth packages.

Booth Type Includes
Commercial Booth
$1,650 per 10-ft x 10-ft booth space
  • Two full Convention registrations
  • Two exhibit hall-only badges
  • One 6-ft draped display table
  • Carpet
  • Two side chairs or barstools
  • One wastebasket
  • Nightly booth vacuuming
Nonprofit Booth
$950 per 10-ft x 10-ft booth

Nonprofit exhibitors will be located in a designated area of the exhibit hall.
  • One full Convention registration
  • Two exhibit hall-only badges
  • One 6-ft draped display table
  • Carpet
  • Two side chairs
  • One wastebasket
  • Nightly booth vacuuming
Member Table
$500 per 10-ft x 10-ft booth*

Member tables will be located in a designated area of the exhibit hall.

Application available mid-late June. Contact Renee Tross at rtross@asha.org.

*Member tables are 10-ft x 10-ft for this year only.
  • One full Convention registration (to be used by the ASHA Member reserving space, non-transferrable)
  • One exhibit hall-only bdge
  • One 6-ft draped display table with plexiglass shield
  • Carpet
  • Two side chairs
  • One wastebasket
  • Nightly booth vacuuming

Exhibitor Schedule

Exhibitor Move-in* Exhibit Hall Hours Exhibitor Move-out
Tuesday, November 16
2:00 p.m.–6:00 p.m.
Thursday, November 18
9:00 a.m.–5:00 p.m.
Saturday, November 20
2:30 p.m. –7:30 p.m.
Wednesday, November 17
8:00 a.m. –6:00 p.m.
Friday, November 19
9:00 a.m.–5:00 p.m.
Saturday, November 20
9:00 a.m.–2:00 p.m.

*Move-in times may be staggered to allow for increase physical distancing.

Virtual Exhibit Booth Packages

More information about virtual exhibit packages will be coming soon.

Cancellation Policy

For 2021, we have instituted a more flexible cancellation policy. In-person booth packages will automatically include a presence on the virtual platform. If you need to cancel your participation for an in-person exhibit booth you may do so before October 1, 2021, to receive a full refund of the cost of the in-person booth, less the cost of the virtual booth. After October 1, 2021, there will be a 50% cancellation fee. No refunds will be given after November 1, 2021. Cancellations must be submitted in writing and emailed to exhibits@asha.org.

COVID-19 Policy and Agreement

The rules and regulations regarding large events in Washington, D.C. continue to evolve and may be subject to change, even as we get closer to the event dates. ASHA will adhere to the policies set by the District of Columbia (D.C.). As of May 25, 2021, social distancing and capacity limits have been lifted but mask requirements remain in place. The city continues to monitor key metrics. Future guidance and not-yet-defined safety measures may be implemented (or further lifted) by both or either the local authorities or the facility, and could include a cap on the number of people allowed in the building or in rooms, masks, social distancing, proof of vaccination and/or onsite COVID-19 testing (with allowable ADA accommodations), app-based contact tracing, or other requirements. We will provide all rules and regulations related to the in-person event as soon as they are announced so you will know exactly what will be required of you onsite. All exhibitors participating in the in-person event will be required to adhere to all rules and regulations in place over event dates.

Eligibility to Exhibit

The ASHA Convention Exhibit Hall is the place to showcase products, services, and resources for our members and attendees. The items on exhibit should relate to the discipline of communication sciences and disorders. ASHA reserves the right to review all exhibit applications for eligibility and to withdraw its acceptance of a contract if it determines, in its sole discretion, that the exhibitor is not eligible to participate, or if the exhibitor’s product is not eligible to be displayed in the exhibit hall.

Scam Alert: Unauthorized Vendors and Unofficial Solicitations

Be aware that companies falsely posing as partners of ASHA may target you to secure hotel rooms, exhibit booth space, or registration for the ASHA Convention. Others may offer you mailing lists of ASHA members. These companies do not have access to ASHA's hotel rooms or member lists, and are in no way authorized to register attendees or conduct booth sales on ASHA's behalf. Official information regarding the ASHA Convention will come only from ASHA.

Contact Us

Exhibits, Convention & Meetings, #325
ASHA
P.O. Box 1160
Rockville, MD
20849
Fax: 301-296-8576
E-mail: exhibits@asha.org

For more information about exhibiting, contact:

Nancye Berman
Manager, Exhibits
301-296-5798
nberman@asha.org

Renee Tross
Associate Director, Exhibitor Sales and Operations
301-296-5764
rtross@asha.org

Tammy Berger
Director, Exhibit Sales and Operations
301-296-5742
tberger@asha.org

For more information about exhibitor marketing opportunities, contact:

Justin Goldstein
Director, Corporate Partnerships
301-296-8679
jgoldstein@asha.org

Liz Barrett
National Sales Rep, Product Ad Sales
202-367-1231
ebarrett@Townsend-Group.com

Eli McLean
Associate Director, Recruitment Ad Sales
301-296-8726
emclean@asha.org

Jennifer Fatemi
Manager, Sponsorship
301-296-8676
jfatemi@asha.org

Matt Fatemi
Manager, Mailing Lists
301-296-8573
listrental@asha.org

About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

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