Information for Exhibitors
Join Us in the Exhibit Hall
Exhibit your products and services at the 2025 ASHA Convention, November 20–22 at the Walter E. Washington Convention Center in Washington, D.C. At the ASHA Convention, you'll find the largest gathering of audiologists, speech-language pathologists, and speech, language, and hearing professionals and students. Don’t miss this once-a-year opportunity to:
- meet ASHA members face-to-face,
- share information about your company or organization,
- sell products and services, and
- establish long-term relationships with critical decision-makers in the field of communication sciences and disorders.
Exhibit Hall Activities
In addition to exhibits, we have planned activities and areas designed to draw attendees into the exhibit hall all day.
- ASHA Lounges with access to representatives from ASHA leadership, staff, and volunteers
- ASHA Action Center
- ASHA Scavenger Hunt
- ASHA Store
- Caring Square Community Service Activities
- Charging Stations
- Coffee Breaks
- Exhibitor Demonstrations
- Therapy Dogs
- Graduate School Fair/PhD Center (For more information about participating, contact academicaffairs@asha.org.)
Exhibitor Demonstration Station
The Demonstration Station is an interactive opportunity to introduce your products or services to attendees live on the show floor at the ASHA Convention. The 20-ft x 20-ft station comes with tables, a monitor with audio, carpet and electric. The Demonstration Station will be highlighted on our website, in the mobile app, through emails, and with onsite signage. Limited timeslots are available, so reserve yours early! (PDHs/ASHA CEUs not offered.)
Exhibit Hall Hours
| Exhibitor Move-in* | Exhibit Hall Hours | Exhibitor Move-out |
|---|---|---|
|
Tuesday, November 18 |
Thursday, November 20 10:00 a.m.–6:00 p.m. |
Saturday, November 22 |
|
Wednesday, November 19 |
Friday, November 21 9:00 a.m.–6:00 p.m. |
|
| Saturday, November 22 9:00 a.m.–1:30 p.m. |
*Exhibitors must provide carpet to cover their entire booth by Wednesday, November 19 at 3:00 p.m. If carpet is not in place by the deadline, ASHA will install carpet and the exhibitor will be charged (see Exhibitor Terms and Conditions). All booths must be fully set up by 6:00 p.m. on Wednesday, November 19.
Booth Packages and Pricing
|
Booth Type |
Early Bird Pricing (Ends 7/31/25) |
Standard Pricing (Begins 8/1/25) |
|
Commercial Inline Booth |
$2,450 per 10-ft x 10-ft booth |
$2,650 per 10-ft x 10-ft booth |
|
Commercial Corner Booth |
$2,700 per 10-ft x 10-ft booth |
$2,900 per 10-ft x 10-ft booth |
|
Nonprofit Inline Booth |
$1,300 per 10-ft x 10-ft booth |
$1,500 per 10-ft x 10-ft booth |
|
Nonprofit Corner Booth Nonprofit exhibitor booths are located in a designated area of the exhibit hall. You must book your booth in that area to take advantage of the nonprofit price. |
$1,500 per 10-ft x 10-ft booth |
$1,700 per 10-ft x 10-ft booth |
|
Island Booth |
$27 per square foot |
$29 per square foot |
|
Member Entrepreneur Booth Member Entrepreneur booths offer a one-time only opportunity for ASHA members to showcase their professions-related business for a reduced rate. This opportunity is for first-time exhibitors only and restrictions apply. All Member Entrepreneur booths are located in a designated area of the exhibit. For more information, contact Kate Parks directly at kparks@asha.org. |
$800 per 10-ft x 10-ft booth (limit 1 booth) |
$800 per 10-ft x 10-ft booth (limit 1 booth) |
What's Included With Your Booth Package
- Complimentary full convention and exhibit hall-only badges (see Registration and Badge Allocations)
- Expanded online exhibitor profile including logo, company description, website and social media links, two convention specials, two resources, and two product images (deadlines apply)
- Pre-event and post-event attendee mailing list (registration required)
- Access to pre-event exhibitor information sessions created exclusively for ASHA Exhibitors
- Exclusive marketing opportunities only available to exhibitors
- Priority access to housing reservations for exhibitors (deadlines apply)
- Booth space with 8’ high back drape and 3’ high side rails
- 24-hour exhibit hall security
- Exhibitor lounge access with refreshments
Academic/Non-Profit/Government Exhibitors and Member Entrepreneur Booths also include:
- Booth carpet
- One 6’ skirted table, two chairs, and a wastebasket
Commercial booth spaces do not include carpet or any booth furnishings.
Exhibitors are responsible for the cost of electricity, shipping, freight/materials handling, labor, installation or dismantle labor, booth cleaning, and lead retrieval for their booth space. These services are not included with any booth packages.
How to Order Items for Your Booth
Booth furnishings and services will be available to order from the Exhibitor Service Manual in mid-August. ASHA's official General Service Contractor is Willwork Global Event Services.
How to Register for Badges
You may register your booth staff through the Exhibitor Dashboard starting July 23. Additional full convention registrations or exhibit hall-only badges may be purchased through Exhibitor Registration.
| Booth Type | Registration and Badge Allocations |
|---|---|
|
Commercial Exhibitors |
Per 10-ft x 10-ft booth space:
|
|
Academic/Non-Profit/Government Exhibitors |
Per 10-ft x 10-ft booth space:
|
| Member Entrepreneurs |
|
Scam Alert: Hotel Reservations and Other Event Services
ASHA's registration and housing service for the 2025 ASHA Convention will open for exhibitors on July 23, 2025. Please be wary of unsolicited calls or emails regarding hotel reservations, registration, exhibit booths, or meeting space for the ASHA Convention. Our official registration and housing provider is Maritz Global Events. For your protection, do not make hotel reservations through any other company claiming to offer rooms for the ASHA Convention.
Exhibitor Policies
Payment and Cancellation Policy
Applications received on or before June 30, 2025: A 50% deposit is due within 30 days of confirmation of assigned exhibit space and receipt of invoice. The remaining balance is due on or before August 1, 2025.
Applications received after July 1, 2025: 100% payment is due upon confirmation of assigned exhibit space and receipt of invoice.
A late fee of 4% of the outstanding balance will be applied monthly if payment is not received by the exact due dates above. The Exhibitor is responsible for paying all accrued fees.
The Exhibitor’s written cancellation must be received via email (exhibits@asha.org) by 5:00 p.m. EDT on August 1, 2025, in order for Exhibitor to be eligible to receive a refund, less 25% of the booth fee.
If an Exhibitor’s cancellation is received after August 1, 2025, or if Exhibitor registered after July 31, 2025 (regardless of cancellation date), they must pay the booth fee in full and will not be eligible for a refund. Appropriate payment must be received within 30 days of cancellation. All services and benefits included with exhibit space shall be forfeited with cancellation of space. There are no exceptions to this policy.
Exhibitor Contract Terms and Conditions
All exhibitors at the ASHA Convention must agree to the Exhibitor Contract Terms and Conditions.
Eligibility to Exhibit
The ASHA Convention Exhibit Hall is the place to showcase products, services, and resources for our members and attendees. The items on exhibit should relate to the discipline of communication sciences and disorders. ASHA reserves the right to review all exhibit applications for eligibility and to withdraw its acceptance of a contract if it determines, in its sole discretion, that the exhibitor is not eligible to participate, or if the exhibitor’s product is not eligible to be displayed in the exhibit hall.
Frequently Asked Questions
How do I receive a list of attendees?
Complimentary pre-event and post-event mailing lists are included in your booth package. The lists are physical mailing addresses only; we do not provide email addresses for attendees. The lists will be emailed to you by October 20 and December 15. These lists are provided for one-time use per list only per.
Can I request space for a meeting or reception?
ASHA typically holds extra function space to support organizations wishing to hold related meetings and receptions. To request space, please read through the guidelines and then submit a request form. The deadline to request space is August 31, 2025.
Are children allowed in the exhibit hall?
Due to liability issues, children under age 18 are prohibited from entering the exhibit hall at any time during the ASHA Convention, including during installation, open hours, and move-out.
Contact Us
Exhibits, Convention & Meetings, #325
ASHA
P.O. Box 1160
Rockville, MD 20849
Fax: 301-296-8576
E-mail: exhibits@asha.org
For more information about exhibiting, contact:
Nancye Berman
Associate Director, Exhibit Sales
301-296-5798
nberman@asha.org
Kate Parks
Manager, Exhibits
301-296-5756
kparks@asha.org
Renee Tross
Director, Exhibits
301-296-5764
rtross@asha.org
For more information about exhibitor marketing opportunities, visit ASHA Marketing Solutions or contact:
Pauline Roa
Sponsorship Manager
301-296-8676
proa@asha.org
Liz Barrett
National Sales Rep, Product Ad Sales
202-367-1231
ebarrett@smithbucklin.com
Eli McLean
Associate Director, Recruitment Ad Sales
301-296-8726
emclean@asha.org
Lyndsey Smith
Manager, Mailing List Sales
301-296-8573
listrental@asha.org