IMPORTANT: All authors listed on the proposal are required to complete the disclosure form and submit a biography by Wednesday, April 23, 2025, 11:59 p.m., Pacific Time. If ANY author does not complete their disclosure, the ENTIRE PROPOSAL will be administratively withdrawn.

Author Agreement

By submitting a proposal to present at the ASHA Convention, you explicitly agree:

• If accepted, to adhere to the deadlines as detailed in the acceptance notification regarding additional information that is required, such as presentation materials, etc.
• To participate fully in the disclosure process, including thoughtful consideration of relevant interests, submission of a disclosure form by the required deadline, and providing the disclosure to learners at the start of the presentation. View sample disclosures.
• To provide a content disclosure, if the content of the proposal is focused on a specific product or service and will not include information on similar or like products/services. 
• To appropriately disclose the evidence supporting any claims related to efficacy, validity, reliability, benefits, or risks of approaches to assessment or treatment, including, when appropriate, the level and type of evidence. 
• To refrain from attempting to persuade attendees to purchase or use a specific product, service, piece of equipment, or device. 
• To offer content in a manner that does not ridicule, defame or demoralize individuals or groups.
• To disclose the use of AI in any part of the development and delivery of your presentation including text, images, data analysis, or any other content.
• That any research in which you participated and may be discussing in this presentation is in compliance with mandated national and institutional policies and procedures pertaining to animal and/or human subjects research.
• To comply with the Health Insurance Portability and Accountability Act (HIPAA) and to ensure the privacy of patients/clients by refraining from using names, photographs, or other patient/client identifiers in your presentation(s) without the patient's/client's knowledge and written authorization.
• To follow the guidelines for crediting authorship for research presentations as outlined in the Publication Manual of the American Psychological Association.
• That no part of the presentation or materials (e.g. PPT, handouts) infringes upon any copyright or other intellectual property right of any third party.
• If any part of the presentation or materials involve the performance or reproduction of any pre-existing work, that you are the owner of the copyright, or have obtained permission.
• That the presentation and materials will contain nothing libelous, injurious, or untrue.
• To grant to ASHA a perpetual, irrevocable, non-exclusive royalty free license for ASHA to use and host the Presentation and Materials for the ASHA Convention.
• That you have full power and authority, free of any rights of any nature whatsoever by any person, to enter into this Agreement and to grant the license to ASHA in this Agreement.
• That you shall indemnify and hold harmless ASHA and its agents, board members, employees, affiliates, successors, assignees and licensees from and against any claim, damage, liability, expense or loss, including reasonable attorneys’ fees and costs associated therewith, or with the enforcement of this indemnity, arising from any claim asserted against ASHA by any person or entity, arising from your actual or alleged breach of any of their representations and warranties in this Agreement or arising from the Presentation or Materials.

ASHA's acceptance of a proposal does not imply endorsement of course content, specific products, or clinical procedures. The deadline to complete the Author Agreement is Wednesday, April 23, 2025.

Presenting Author Agreement

If you are listed on the proposal as a presenting author, or expect to have any role in public presentation of the proposal (speaker, moderator, other), you must additionally agree to the Presenting Author Agreement. The Presenting Author Agreement specifically pertains to public presentation at the ASHA Convention, whether in person or in a virtual format. Presenters who do not agree to the terms of the agreement outlined below will not be allowed to present. Please ensure that all presenting authors for your session understand and agree to the terms in the Presenting Author Agreement by Wednesday, April 23, 2025.

Disclosure Policy

The disclosure process is a necessary part of meeting ASHA CE Standard 3: Transparency in Continuing Education. This updated standard promotes transparency educational activities, aligns with best practices in accredited continuing education, and reflects a philosophical shift in how conflicts of interests are identified, mitigated, and disclosed. Educational offerings are shaped by the unique perspectives and backgrounds of its planners and instructors and it’s important for those involved to be transparent about these influences.

Everyone involved in the planning and development of learning activities offered at the ASHA Convention (e.g., all authors) is required to participate in the disclosure process. This includes:

• thoughtful participation in the disclosure process,
• submitting a disclosure form by the required deadline,
• updating the form when appropriate, and
• providing the disclosure to learners at the start of the presentation.

Failure to participate fully in this process, by any author, will automatically result in the proposal’s rejection from the program.

All authors must consider and identify any associations, activities, personal and professional perspectives, or financial relationships that could reasonably be seen as having an influence or impact on their presentation content or delivery. Authors are encouraged to err on the side of disclosing more information, rather than less, and should review their provided biographical statement when considering disclosure.

Authors should consider any relationship that is relevant to the presentation, such as:

• Employer
• Research funding/grants
• Registration waivers/stipends
• Royalties/IP ownership/ownership interests (stocks, etc.)
• Consulting or speaking fees
• Affiliations (memberships, board/committees, etc.)
• Volunteer activities (consulting, teaching, presenting, etc.)
• Hosting information/resources (websites, podcasts, etc.)

If your presentation is accepted, your disclosure will be included with the author information related to each session listed in the Program Planner/mobile app. Note that for financial relationships, dollar amounts are not disclosed.

The deadline to submit disclosure forms is Wednesday, April 23, 2025.

Background

All Approved ASHA Continuing Education Providers must adhere to requirements. The requirements related to the disclosure process are a necessary part of meeting ASHA CE Standard 3: Transparency in Continuing Education. This updated standard promotes transparency educational activities, aligns with best practices in accredited continuing education, and reflects a philosophical shift in how conflicts of interests are identified, mitigated, and disclosed. Educational offerings are shaped by the unique perspectives and backgrounds of its planners and instructors and it’s important for those involved to be transparent about these influences.

It is the continuing education provider’s responsibility to inform everyone involved in course planning and development about the importance of the disclosure process and the need to approach it thoughtfully and comprehensively. This includes ensuring transparency around support provided by other organizations and managing advertising and exhibits appropriately.