Important onsite information to help in-person attendees prepare for the ASHA Convention.
We’re excited to see you in Boston next week! As you get ready for the 2023 ASHA Convention, please take a moment to carefully read through the information on this page so you arrive prepared. If you need help or have questions while you’re onsite, don’t hesitate to ask any of the ASHA staff at the ASHA Info Desks or one of our many student volunteers. They are there to assist when you are lost, need a restroom, have a question about the mobile app, or need help in any way.
Most activities will take place in these primary locations:
The Boston Convention and Exhibition Center offers self-parking. Parking is available by turning into the east side entrance off Summer Street. At the end of the building, turn right and go down the ramp. At the bottom, turn left and you will see the entrance to the “South Parking Lot.” Parking shuttles run continuously between the lot and building entrances. Self-parking is $25 all day.
Additional parking is available in numerous open air lots on the waterfront. Lots are only a 2–3 minute walk away from the convention center.
Free shuttles are provided to and from the convention center and the ASHA hotels that are not within walking distance. View the shuttle schedule [PDF].
An ADA-accessible shuttle equipped with a wheelchair lift will be available to transport attendees with mobility issues from the convention center to the ASHA hotels and to any official ASHA offsite event (i.e., ASHFoundation Fundraiser). Individuals who use scooters can use the standard shuttle service; shuttle staff will help stow scooters in the cargo area of the bus. To arrange for ADA shuttle service while onsite, call 1-800-523-4046 and allow 45 minutes from call time for pickup.
Boston Convention and Exhibition Center, Level 1, Northeast Lobby A (near Room 154)
Luggage and coats may be stored for $5 per item. Cash is not accepted.
Wednesday, November 15
11:00 a.m. – 8:00 p.m.
Thursday, November 16
7:00 a.m. – 7:00 p.m.
Friday, November 17
7:00 a.m. – 9:00 p.m.
Saturday, November 18
7:00 a.m. – 4:00 p.m.
Boston Convention and Exhibition Center, Hall A
Wednesday, November 15
Noon – 7:00 p.m.
Thursday, November 16
7:00 a.m. – 6:00 p.m.
Friday, November 17
7:00 a.m. – 5:00 p.m.
Saturday, November 18
7:00 a.m. – 1:00 p.m.
You must scan your badge and confirm your attendance so you can report your continuing education credit after the ASHA Convention concludes. Scanning your badge is also important so we know who is present onsite in case of an emergency. You should wear your badge at all times while participating in ASHA Convention activities, whether in the convention center, at the Omni or Westin, or at off-site activities such as the ASHFoundation Reception.
How you will check in onsite depends on whether you received your badge in advance or if you need to pick it up onsite.
If you received your badge in the mail in advance, bring your badge and all corresponding tickets with you to Boston. When you arrive at the Boston Convention and Exhibition Center, walk up to one of the Scan & Go stations in the North or East Lobbies and scan the QR code on your badge to verify your attendance. You only need to scan your badge on your first day.
If you need to print your badge, stop by one of the Badge Printing stations in the North and East Lobbies at the Boston Convention and Exhibition Center, starting Wednesday, November 15 at noon. Use the ASHA Convention mobile app to view the Schedule at a Glance, which includes registration hours.
If you lose your badge, you will need to go to Registration Customer Service so we may reissue a new badge to you. The first reprint of your badge is complimentary; a $10 charge will apply for any additional reprints.
Ribbons—both professional and fun—to add to your badge will be available at the ASHA Member Services Center in the Exhibit Hall starting at 4:30 p.m. on Wednesday, November 16.
We don't accept cash onsite at the ASHA Convention, so we encourage you to make changes to your registration in advance by logging back into the registration system, or be prepared to conduct any transactions onsite via credit card or check.
If you purchased an ASHA Eats card when registering, you may exchange the ticket for your concession card at the ASHA Eats Ticket Counter in Hall A. On the home screen of the ASHA Convention mobile app, you can find a list of concession areas where you may use your ASHA Eats card and their locations in the convention center. The list has hours of operation for each concession area and indicates which have special dietary options like vegetarian, vegan and avoiding gluten (AVG).
You may pick up your sponsored ASHA Convention tote bag near the registration area in Hall A beginning on Wednesday, November 16 at noon.
If you have a disability, as identified by the Americans With Disabilities Act and need accommodations relating to mobility, hearing, vision, or other areas while onsite and have not already communicated with us, please send an email to firstname.lastname@example.org as soon as possible. Requests received after November 3 will be fulfilled to the best of our ability; however, available resources may be limited, especially for requests made onsite. Scooter and wheelchair rentals are available through Scootaround.
Download the ASHA Convention mobile app to your phone or tablet. The app allows you to:
Create an account using your www.asha.org login and password and anything you save to your schedule will be viewable in both the mobile app and the Program Planner once you sign in.
The Program Planner is the desktop/web application version of the mobile app. Program Planner stations, where you can search for sessions, check your schedule, or enter the sessions you’ve attended into the ASHA Learning Center for continuing education credit, will be available onsite in two locations at the convention center.
Floor plans of the Boston Convention and Exhibition Center [PDF], the Omni Boston Seaport [PDF], and the Westin Boston Seaport [PDF] are accessible through the mobile app to help you familiarize yourself with our space in advance. Once onsite, you can use the Wayfinder feature in the mobile app to find exhibitors in the Exhibit Hall, or route yourself to other locations in the convention center, even room-to-room.
You can pick up a copy of the Pocket Planner booklet, our quick-reference program overview that lists one-hour oral seminars and exhibitors, at any of the ASHA Information Booths, registration or the tote bag pick up area. The Pocket Planner also has floor plans you can refer to when nagivating the convention center. (We no longer produce a full program book; the mobile app should be your primary planning resource.)
Familiarize yourself with the policies and logistical information on our website. You’ll find need-to-know info about the meeting code of conduct, lost and found, first aid, our recording policy, rooms for nursing moms, and much more.
Sponsored by ClinicSource
Password: N/A, no password needed
Free Wi-Fi for basic internet use, like email and accessing the mobile app, is available in the lobby spaces of the convention center, as well as in the Exhibit Hall and Poster Hall.
The deadline to report the sessions you attend at the 2023 ASHA Convention for CE credit is Friday, December 1, 2023, 11:59 p.m., Eastern time. This is the only way to earn professional development hours (PDHs) or ASHA continuing education units (ASHA CEUs) and to officially document your attendance with an event report/Certificate of Completion.
There is a nonrefundable $50 fee to initiate an appeal if you do not report by December 1, 2023. Appeals are accepted only for 12 months from the published reporting deadline. They are adjudicated individually by the Continuing Education Board and may not be granted.
Plan ahead to meet Ethics and Supervision certification requirements. When searching the Program Planner for sessions you’d like to attend, note that you can see which sessions count toward the ASHA certification maintenance requirements for Ethics (enter ethics credits in the search box) and Supervision (enter supervision credits in the search box). These sessions/credits will be marked on your event report and ASHA CE Registry transcript (for those who have joined the CE Registry). Learn more about these newly added credit types.
Want to know who will be at the ASHA Convention in Boston? You can search for people you know by logging back into the registration system and clicking the See Who's Coming button on your dashboard. The attendee list is opt-in and only includes in-person registrants who indicated that they wished to be listed as an attendee.
The Boston Convention and Exhibition Center has put together an excellent guide for attendees with tons of useful information [PDF]. It covers how to get to the convention center, getting around the convention center with floorplans, a map of the Seaport District neighborhood, where to eat, services you will find at the convention center, and more. We recommend giving it a read to help you prepare for your visit to the ASHA Convention in Boston.
Your safety outside the convention center is also important. Here are a few general tips to follow during your stay: