Revolutionary Learning. Evolutionary Practice. November 15-17 Boston, MA

  • Unauthorized Vendors and Unofficial Solicitations

  • These companies do not have access to ASHA’s contracted hotel rooms or meeting space, and are in no way authorized to register attendees or conduct booth sales on ASHA’s behalf.

    Spargo, Inc. (11208 Waples Mill Road, Suite 112, Fairfax, Virginia 22030) is the ONLY official registration and housing company for ASHA. The only organization that can sell/provide you with a legitimate ASHA Convention attendee mailing list is ASHA.

    A legitimate company would not call or contact you unless you had initiated contact with it first. Carefully examine any websites promoting registration, hotel reservations, booth space, or meeting space for the ASHA Convention that do not link to an official ASHA website (www.asha.orgconvention.asha.orgmarketing.asha.org). If you encounter a questionable website, or receive a call or e-mail from any company offering services for the ASHA Convention, please contact us immediately at convention@asha.org to verify legitimacy.

    Websites to Avoid

    The following unauthorized websites are known to be promoting registration, housing, exhibit booth space, and meeting space for the ASHA Convention and should be avoided:

    • asha2018.org
    • asha2018.com

    Housing to Avoid

    The following companies have reportedly solicited ASHA exhibitors and members to secure hotel rooms for the Annual Convention and should be avoided:

    • Congress Housing LTD
    • Euromed Congress
    • AGM Conferences
    • Global Expo Housing, Inc: 888-304-4340; rooms@globalexpohousing.com; reservations@globalexpohousing.com
    • Congress Makers
    • Trade Show Planners, LLC: 888-511-3437
    • HICORD: info@hicord.com; info@asha-2016.com; annie@hicord.com; patrick@hicord.com
    • GE Group Travel: 888-467-7279
    • National Travel Accommodations/NTA: 877-595-7666
    • Allied Acquisition Services: 888-908-8155 or 212-441-3140 or 855-987-4400
    • A&C Marketing: 352-375-0086 or 352-264-0044
    • Convention Housing Authority: 212-441-3140
    • Expo Housing Services/EHS: 866-319-3976
    • Exhibition Housing Management/EHM Travel: 866-367-4414
    • Global Housing Management: 877-410-9927
    • Tira Convention Travel Management/Group Tira: 877-607-3888
    • CH Planners: 800-801-4174
    • Executive Events: 888-393-5217
    • Exhibitor Housing Services: 800-217-4402
    • Trade Show Housing: 877-577-1806

    Why You Should Avoid Unauthorized Housing Companies

    There are many reported situations of false or deceptive activities by some of these third-party room block marketers. Here are some things to be aware of:

    • Many of these agencies cannot actually guarantee a reservation because they do not have contracts for room blocks with the ASHA hotels. They will contact a housing wholesaler to see if anything is available that can be resold to you.
    • Even legitimate wholesalers cannot knowingly book convention attendees in the convention room block. Only an ASHA Housing representative can book within our block of rooms. If the hotel determines a convention attendee has been solicited or contacted by a wholesaler, the room rate may be increased to match or exceed the group rate or the room reservation may be canceled. A rate quote from a room broker is not a guaranteed rate.
    • Rooms booked through unauthorized housing companies must sometimes be fully prepaid. Rather than a one-night deposit, an unauthorized company may require full payment at the time of booking.
    • Reservation confirmations and numbers are often not available from these companies until less than a week before the arrival date. Even then, this may not guarantee that a room will be available when you arrive.
    • Generally, these companies cannot secure a large block of rooms, but instead only one or two at a time. Exhibitors should be particularly wary, since they often need to book a group of rooms for their staff who will be exhibiting during the Convention.
    • Name changes on room reservations with unofficial wholesalers/room brokers may be difficult to make.
    • ASHA may not be able to assist attendees who have reserved rooms outside the block if problems result from booking through an unauthorized company. ASHA contracts with the hotels in our block and includes clauses to protect our attendees should the hotel oversell the rooms or should any issues arise with reservations.

    Some of these unauthorized companies may claim to be a partner of ASHA or even outright falsely claim to be ASHA's housing company; however, a legitimate company would not call or contact you unless you had initiated contact with it first.

    Mailing Lists to Avoid

    ASHA is the only organization who can sell/provide you with a legitimate ASHA Convention attendee mailing list. For your own protection, do not purchase lists through any unknown list company.

    We have received reports that the following unauthorized companies have contacted our exhibitors regarding attendee mailing and email lists:

    • Allthepets.com
    • Conferencelists.com
    • Reachtargetsoln.com
    • Databaseset.com
    • Expositionneeds.com

    If you are interested in obtaining a Convention attendee list, please contact listrental@asha.org.

    Again, if you are contacted by a company that is not ASHA's official registration and housing provider, or if you are ever unsure whether a company is legitimate, please immediately e-mail ASHA at convention@asha.org.