Convention Housing & Travel
ASHA's housing service closed on Wednesday, November 5, 2025. After that date, our housing provider transferred all reservations data to the hotels and you should have received your official hotel confirmation number from your hotel. Beginning on Monday, November 10, 2025, reservation changes and cancellations must be made directly with your hotel.
If you have questions about hotel reservations for the ASHA Convention, please contact the ASHA Housing Center (Maritz) by email at ASHAHotel@maritz.com or by phone at 864-208-2571 (Monday–Friday, 9:00 a.m. – 5:00 p.m., Eastern Time).
Official ASHA Convention Hotels
Preview the list of the official hotels (with rates) [PDF] for the 2025 ASHA Convention. The ASHA rates are only available through our housing reservation service.
View a map [PDF] of the neighborhood and official hotels. (Distances are mapped to the main entrances of the Walter E. Washington Convention Center and there may be other entrances that are closer to the hotels.)
All official ASHA Convention hotels comply with the Americans With Disabilities Act. If you have a mobility challenge, you may rent a scooter or wheelchair through Scootaround to help you navigate the ASHA Convention. Use the discount code ASHA2025 to receive 10% off your scooter rental (discount does not apply to delivery and insurance). Read more about accessibility at the ASHA Convention for information about reasonable requests for accommodations.
Travel and Cancellation Guidance
As of November 13, 2025
We know many attendees are following the recent FAA-related flight reduction measures and may be concerned about how these changes could impact their travel to the ASHA Convention in Washington, D.C. Since the situation is still evolving, we want to provide guidance, resources, and clarity regarding our policies.
The Convention is one week away, and it is not yet clear how—if at all—flight delays or reductions may affect travel to the D.C. area. Some current disruptions may be resolved in the coming days, and impacts may vary widely by airline, route, and individual traveler.
At this time, ASHA is following the registration cancellation policy as published and it remains the official guideline for all attendees.
Hotel Cancellations & Reservation Changes
Hotel policies are separate from ASHA’s registration cancellation policies.
Each ASHA partner hotel manages its own cancellation rules, fees, and flexibility options. ASHA does not control hotel policies and cannot waive hotel penalties, as these are determined solely by each property.
- Contact your hotel directly for reservation changes.
If your travel is impacted, notify your hotel as soon as possible. Hotels have limited ability to assist once a guest becomes a no-show. Their staff can provide the most accurate guidance on fees, timelines, and options based on their property-specific policies.
- Identify yourself as part of the ASHA Convention room block.
Mentioning this helps hotel staff locate your reservation and may enable additional flexibility on a case-by-case basis.
- Hotels may reduce or waive penalties at their discretion.
While ASHA cannot intervene, our partner hotels understand that attendees may face unpredictable travel challenges and have indicated willingness to assist when notified promptly.
Hotel cancellations should be made no later than 72 hours prior to your arrival date. Cancellation within 3 days, or failure to check in on your scheduled day of arrival will result in a one-night's room and tax penalty charged by the hotel to the credit card used for guarantee.
Reservation Confirmations
Once you have completed your reservation, you will receive a confirmation email from email_confirm@exl.eventshq.com. Be sure to check your junk or spam folder and add this address to your safe senders.
The confirmation email provides your Maritz Confirmation ID for referencing this reservation when making changes through ASHA's housing service. This is not your hotel confirmation number. You will receive an email directly from your hotel on or after November 7, 2025 with your official hotel confirmation number.
Waitlisted Rooms
Sometimes, a hotel may not have availability for the entire length of your stay. For example, the hotel may have rooms available on the main nights of your stay (Thursday and Friday of the ASHA Convention), but might have limited availability at the beginning or end of your requested dates. In this instance, you will see the Waitlist icon appear, which will allow you to complete your reservation. Please allow up to one week for us to work with the hotels to fulfill waitlist requests before you book an alternate reservation.
Roommate Matching
A Roommate Matching forum to help you find a roommate has been set up on the ASHA Community site. The forum is member-led, so feel free to start a discussion with your dates of stay or join an already existing post! (Please note that the ASHA Community is restricted to ASHA members and NSSLHA members only.)
Why Book a Room Through ASHA?
Both Convention attendees and the association benefit when you book a hotel room through ASHA. Here's how:
- Convention attendees staying at official ASHA hotels can take advantage of ASHA's convenient shuttle service.
- ASHA is able to negotiate lower room rates at a range of quality hotels.
- ASHA hotel contracts protect you, and we can provide assistance if problems arise with your reservation.
- Filling room blocks allows ASHA to secure competitive rates when negotiating with hotels in future Convention cities. ASHA can demonstrate that the association meets its obligations with hotels, which assures hotels that contracting with ASHA will be mutually agreeable.
Unauthorized Housing Providers
Sometimes, ASHA is alerted that an unauthorized housing company is contacting our exhibitors or attendees to inform them that they can offer less expensive room rates at hotels in our block. You may also encounter fraudulent websites promoting housing reservations for ASHA. Maritz Global Events is the only official housing company for ASHA. They will not solicit you and you can only navigate to their hotel reservations website through our own website, convention.asha.org. If you receive a call or e-mail from any company that is not our official housing provider or find a suspicious website, please contact us immediately at convention@asha.org.
Travel and Transportation Information
The 2025 ASHA Convention will be held at the Walter E. Washington Convention Center, 801 Allen Y. Lew Place NW, Washington, DC 20001. Some activities will also take place at the Marriott Marquis Washington, DC and the Westin DC Downtown.
Preparing for Air Travel
To help minimize potential disruptions, we encourage attendees to use the tools provided by airlines and trusted federal resources.
- Download your airline’s mobile app for real-time updates.
Most major U.S. airlines are proactively adjusting schedules and offering enhanced self-service tools. Their apps provide the fastest access to gate changes, cancellation notices, and rebooking options—often without waiting for customer service. Many airlines also offer same-day rebooking or standby selection through their apps.
- Review your airline’s refund, credit, and waiver policies.
In response to the FAA’s measures, some airlines are offering flexible rebooking, refunds, or travel credits. Policies vary by carrier, so please refer directly to your airline’s website or customer service channels. Please note that this information is changing rapidly, so we encourage you to check with your airline frequently for the most up-to-date details./p>
- Use the TSA mobile app for airport and security updates.
The MyTSA app provides real-time security wait times, weather-related delays, and travel advisories that may affect your travel day.
By Plane
The Washington, DC metro area is served by three airports, Ronald Reagan Washington National Airport (DCA), Dulles International Airport (IAD) and Baltimore/Washington International Airport (BWI).
Airline Discounts
| Airline | Discount Information |
|---|---|
|
Alaska Airlines |
Alaska Airlines is pleased to partner with the American Speech-Language-Hearing Association for air travel to our upcoming event. To utilize our discount, please go online to alaskaair.com and input the discount code: ECMO309 when searching for flights. You may also use the discount code by calling the Alaska Airlines Group Desk* at 1-800-445-4435 Monday–Friday, 6:00 a.m. – 6:00 p.m., PST and Saturday 7:30 a.m. – 6:00 p.m. PST (closed Sunday). If you have questions about the discount code, please contact the Alaska Airlines Group Desk. *A $15.00 per person service fee will apply for reservations booked and ticketed via the Group Desk. |
|
Delta Airlines |
Delta Air Lines is pleased to offer special discounts for the American Speech-Language-Hearing Association. You can book online or call Conferences and Events® at 1-800-328-1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NY3WB. *There is no service fee for reservations booked and ticketed via our reservation 800 number. |
| Southwest Airlines |
Southwest Airlines is pleased to offer 2025 ASHA Convention attendees discounted fares. To utilize the discount, book via SWABIZ® using this link. Discount valid for travel 11/16/2025 to 11/25/2025. |
| United Airlines |
United Airlines is pleased to partner with the American Speech-Language-Hearing Association for air travel to our upcoming event. To make flight reservations online, please click on discount code ZR2P941922. MileagePlus members earn valuable miles for their travel when using the Meetings discount code. Discount valid for travel 11/14/2025 to 11/25/2025. You may also call the United Meetings Reservation Desk Monday–Friday at 1-800-426-1122 for booking assistance. Booking fees are waived for Meeting reservations. International customers may contact their local United Reservation Desk. |
By Train/Subway
Union Station in Washington, DC is serviced by Amtrak, Maryland Rail Commuter Service (MARC) and Virginia Railway Express (VRE).
The Washington Metro subway and bus public transportation system is a convenient and inexpensive way to get around in the D.C. area. The Convention Center is located at the Mount Vernon Square station on the Yellow and Green lines of the Metro.
By Car
For those arriving by car, paid parking is available in several lots and garages within blocks of the Walter E. Washington Convention Center. The Convention Center does not operate its own parking facility.
Taxis/Rideshare
Taxis, as well as Lyft and Uber rideshare services, operate extensively throughout the D.C. metro area.
Shuttles
Complimentary shuttle service [PDF] will be provided November 20–22 for attendees staying at ASHA hotels not within close proximity of the convention center or a Metro stop. ADA-accessible shuttle service equipped with a wheelchair lift will be available for all ASHA hotels and any official ASHA event (i.e., ASHFoundation Fundraiser, ASHA PAC Reception, etc.) for attendees with mobility issues. Those who use scooters can typically take advantage of the regular shuttle service; shuttle staff will help stow scooters. ASHA does not provide airport ground transportation.
Destination DC
Visit Destination DC’s website to make the most of your trip to Washington, D.C. You’ll find FAQs, tips for getting around, a library of sample itineraries, family-friendly activities, dog-friendly places to visit, and so much more.
- Find all the best things to do in DC, from monuments and museums, concerts and cultural events, shopping, nightlife, sports events, and more.
- Discover restaurants from fine dining to budget eats, Black-own restaurants and bars, breweries and distilleries, and more.
- Check out event listings to see what’s happening while you’re in town.
Plus, find all kinds of planning resources and travel tools to make your trip go smoothly in the D.C. Visitor Guide.