Information for Presenters of Virtual Sessions (Oral Sessions & Posters)

Important Dates and Deadlines for Authors/Presenters

This timeline outlines when authors/presenters can expect to receive notifications and the deadlines for critical tasks related to their presentation. You are responsible for being aware of these deadlines and completing all tasks (as applicable) by the due dates.

Author/Presenter Management Center

A personalized link for the Author/Presenter Management Center site was included in the disclosure notification each author (either presenting or non-presenting) received after their proposal was submitted. All authors should be logging into the Author/Presenter Management Center to check for important notifications, critical deadlines, instructions, and required agreements and disclosure forms.

General Information for All Presenters

Read more about the required agreements and disclosures for authors and presenters, general expectations for sessions offered at the ASHA Convention, accessibility guidelines, helpful tips for creating your presentation, earning continuing education credit for presenting, and more.

Instructions for Virtual Oral Session Presenters

After acceptance, we will provide presenters of pre-recorded/virtual sessions with detailed instructions for preparing, recording, and submitting their presentations to the virtual platform. Presenters will be required to upload their presentation by October 24, well in advance of the ASHA Convention. This additional lead time is needed so all sessions may be captioned, as well as for quality assurance testing. If you are unable to meet the upload deadline, your presentation will be administratively withdrawn from the program.

Handouts/Advance Materials

Every year, we receive many requests from attendees seeking more information from presenters. To better meet their educational needs, presenters are required to upload 3 pages of supporting material in advance, including a comprehensive outline of the presentation and a list of references related to the final presentation. Presenters who have more than 3 pages of material may include links to additional resources in their handouts. These handouts will be available to all attendees via the Program Planner and mobile app. (Presenters will NOT upload their final presentation via this process—only advance notes which attendees may download to have accessible during the presentation.)

On September 22, you will receive an e-mail notification that you may upload your 3-page handout, along with instructions and an upload link. The preferred format for this handout is PDF. All materials must be uploaded by October 19.

Moderator Responsibilities

A Moderator is considered a presenting author. As active participants in the session, moderators must complete all author agreements and disclosures. Moderators' responsibilities are to:

  1. Be the timekeeper. Pre-recorded sessions must fit within the designated one-hour time slot. Therefore, it is important to keep the presenters on time, and allow time at the end for discussion among presenters.
  2. Introduce the session and each presenter. We encourage you to contact the presenters directly for more information so you are able to provide a brief introduction. 
  3. Stimulate discussion. For pre-recorded sessions, which will not have a live audience, please be prepared to stimulate discussion amongst presenters, either to clarify points or ask them to elaborate further on anything not fully covered.

Instructions for Virtual Poster Presenters

After acceptance, we will provide all poster presenters with detailed instructions for recording their 15-minute audio presentation and preparing and uploading their digital posters. Presenters are required to upload their poster presentation by October 13, well in advance of the ASHA Convention. This additional lead time is needed for quality assurance testing. If your presentation is not uploaded by the deadline, we will administratively withdraw it from the program.

Registration 

Per the Presenting Author Agreement, all presenters (the individuals who are actually speaking or presenting the session) are required to register for the ASHA Convention. Registration will open on August 1, 2022, at 10:00 a.m., Eastern time.

Presenters of virtual-only sessions or posters have three registration options:

  • Full in-person registration (includes access to the Virtual Library),
  • One-day in-person registration (does not include access to the Virtual Library),
  • Or, just virtual access to the ASHA Convention Virtual Library.

If you also have an accepted in-person session, you must register for either the full in-person event or for one day in person. If you opt for one-day registration, you must choose the day on which your presentation is scheduled. If you have multiple in-person presentations, this option only applies if they are scheduled on the same day, otherwise, you will need to register for the full three-day event. You must also agree to follow ASHA’s Vaccination and Masking Policy for Live Events.

On August 1, invited speakers will receive their contract letter with special instructions via email from papers@asha.org. If you are an invited speaker and do not receive this information, please contact us immediately.

Non-Members and Students

Non-member presenters (who are not speech-language pathologists or audiologists and therefore ineligible to join ASHA) should e-mail registration@asha.org for special instructions on how to register for the ASHA Convention.

Presenters who are students in the field of audiology or speech-language pathology must be national NSSLHA members to register at the NSSLHA/ASHA graduate student rate. Students who are not NSSLHA members will need to pay the non-member registration fee.

Withdrawals

All sessions are final as accepted. We are unable to honor requests for switches to an in-person session or changes to session format once the schedule has been finalized. If, for some reason, you must withdraw your presentation, please send written notification to papers@asha.org as soon as possible.

Contact Us

If you need any assistance, please email papers@asha.org.

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About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

About the Convention

The ASHA Convention is one of the largest professional development events for audiologists; speech-language pathologists; and speech, language, and hearing scientists. Bringing together approximately 15,000 attendees, the annual Convention offers more than 2,500 sessions eligible for ASHA continuing education credit covering the latest research, clinical skills, and techniques in communication sciences and disorders.

Contact Us

For inquiries about the ASHA Convention: convention@asha.org

The ASHA Action Center welcomes questions and requests for information from members and non-members.

Available 8:30 a.m.–5:00 p.m. ET
Monday–Friday

Members: 800-498-2071
Non-Member: 800-638-8255

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