Imagine More November 21-23 Orlando, FL

  • Convention Housing & Travel

  • ASHA's housing reservation service for the 2019 ASHA Convention in Orlando is open now through October 29, 2019.


    Registration for the 2019 Convention in Orlando has been unprecedently strong! As a result, some hotels are already sold out, however, there are hotels that still have availability.

    If a hotel appears to be sold out, in some cases it may not be available for the entire range of dates you selected. Try adjusting your dates to see if the other dates are available (for example, Wednesday night may be sold out, but Thursday–Sunday are available). If they are, you can make a reservation for the available dates and e-mail ashahousing@spargoinc.com with your reservation number and the additional dates requested.

    Once the majority of properties are sold out, we will add a Wait List Hotel option in the online reservation system. Attendees with "reservations" at the Wait List Hotel will have the opportunity to move into sold out hotels as availability opens (due to cancellations or changes). Please note: We strive to accommodate every request to our utmost ability but do not anticipate additional rooms becoming available at the Hyatt Regency Orlando and other high-demand hotels.

    To reserve a room by phone, or if you need any assistance, you may contact our official housing provider, Spargo, Inc. (877-585-6005; ashahousing@spargoinc.com). Customer service hours are 8:30 a.m.–5 p.m. (Eastern Time), Monday–Friday. 

    Hotels

    View the list of official ASHA hotels [PDF] with rates.

    View the Google map or the printable PDF map of the official ASHA hotels.

    All rates include complimentary basic internet access for guests. Reservations must be made through ASHA’s housing service to obtain these negotiated rates. Rates listed are per night and do not include applicable taxes and fees. Taxes and fees are subject to change. Room types and rollaway bed requests are not guaranteed by the hotels. Some hotels may charge an early departure fee.

    Reservation Confirmations

    You will receive an acknowledgement of your reservation via e-mail. Please print or save the acknowledgement for your records. This is the only acknowledgement you will receive. If you have questions regarding your reservation or if you do not receive an e-mail acknowledgement, please contact the ASHA Registration and Housing Center at ashahousing@spargoinc.com or 877-585-6005 or 703-449-6418.

    Cancellations or Changes to Reservations

    All changes and cancellations must be submitted online or in writing via e-mail to ashahousing@spargoinc.com by 11:59 p.m., Eastern Time, Tuesday, October 29, 2019. After this date, you must contact your hotel directly. If you need to cancel your reservation(s), you must do so at least seventy-two (72) hours prior to your scheduled check-in date. If you do not cancel your reservation(s) seventy-two (72) hours prior to your scheduled check-in date, your first night's deposit will not be refunded.

    Cancelling your hotel reservation does not automatically cancel your ASHA Convention registration. To cancel your registration, please contact asharegistration@spargoinc.com no later than November 1, 2019.

    Date Availability

    If you are reserving a room online and find that a hotel appears to be sold out, it may be that rooms are not available for the entire range of dates you have selected. This sometimes happens when attendees try to arrive early in the week or stay later after the Convention has concluded. You may wish to try adjusting your dates to see if the other dates you need are available at your desired hotel. If they are, you can make a reservation for the available dates and e-mail  ashahousing@spargoinc.com with your reservation number and the additional dates requested. Or if you would like to speak with someone directly, you may call Customer Service at 877-585-6005 or 703-449-6418.

    Wait Listing a Hotel

    Attendees also have the option of adding their name to a wait list if a first choice hotel is no longer available for their selected dates. In order to be added to a hotel's wait list, you must make a valid reservation at an available hotel for your desired dates. You will be notified if a room becomes available at your first choice hotel.

    ADA Hotel Rooms

    All official ASHA Convention hotels comply with the Americans With Disabilities Act. If you need an accessible hotel room, please complete the reservation process online and select "Handicap Accessible" at the step where you may indicate room preferences. A representative from ASHA's housing company will contact you to discuss your room arrangements. Members are also welcome to contact Customer Service ( ashahousing@spargoinc.com; 877-585-6005 or 703-449-6418) if they wish to discuss their needs with someone directly. Read about accessibility at ASHA's live events for more information about reasonable requests for accommodations.

    Government Rates

    If you are eligible for a U.S. Government per diem rated room, please contact the ASHA Housing Center at 877-585-6005 or ashahousing@spargoinc.com for assistance. Please note that a Government ID is required at check-in for Government-rated rooms.

    Looking for a Roommate?

    The Roommate Locator is available to facilitate connections between ASHA Convention attendees who are looking for a hotel room to share and/or a roommate for Orlando. You may sign up to be listed as a potential roommate, or you may browse the list of individuals seeking roommates. If you sign up to be listed, please be sure to remove your name once you have found a roommate.

    Why Book a Room Through ASHA?

    Both Convention attendees and the association benefit when you book a hotel room through ASHA. Here's how:

    • Convention attendees staying at official ASHA hotels can use ASHA's convenient shuttle service.
    • ASHA is able to negotiate lower room rates at a range of quality hotels.
    • ASHA hotel contracts protect you, and we can provide assistance if problems arise with your reservation.
    • Filling room blocks allows ASHA to secure competitive rates when negotiating with hotels in future Convention cities. ASHA can demonstrate that the association meets its obligations with hotels, which assures hotels that contracting with ASHA will be mutually agreeable.

    If you find a lower rate at a hotel in our block than what we offer, please contact ASHA's housing provider ( ashahousing@jspargo.com).

    Unauthorized Housing Providers

    Sometimes, ASHA is alerted that an unauthorized housing company is contacting our exhibitors or attendees to inform them that they can offer less expensive room rates at hotels in our block. Spargo, Inc. is the only official housing company for ASHA. If you receive a call or e-mail from any company that is not our official housing provider, please contact us immediately at convention@asha.org.

    Travel and Transportation Information

    The ASHA Convention will be held at the Orange County Convention Center, West Building, (9800 International Drive, Orlando, FL 32819). The major airport is Orlando International Airport (MCO).

    Shuttles

    Complimentary shuttle service will be provided November 20–23 for attendees staying at ASHA hotels not within close proximity of the convention center. ADA-accessible shuttle service equipped with a wheelchair lift will be available for all ASHA hotels and any official ASHA event (i.e., ASHFoundation Fundraiser, ASHA PAC Reception, Closing Party) for attendees with mobility issues. (Those who use scooters can typically take advantage of the regular shuttle service; shuttle staff will help stow scooters.) ASHA does not provide airport ground transportation. View the shuttle routes [PDF]; the full schedule will be available in August.

    Travel Discounts

    The following discounts are valid for travel to Orlando, Florida over the dates of November 18–26, 2019 for the ASHA Convention.

    Airline

    • Book online via the United Airlines website and use Z Code: ZGXC and Agreement Code: 184739 or call United Reservations at 800-426-1122 and provide the Z Code and Agreement Code.
    • Book online via the Delta website and use the Meeting Code NY2SV, or call Delta Reservations at 800-328-1111 and provide the Meeting Code.

    Car Rental

    • Book online via the Alamo website and provide the CD number CD#LEADERS or call Alamo at 844-354-6962 and provide the CD number.
    • Book online via the Hertz website and provide the CD number CD#1170024 or call Hertz at 800-654-3131 and provide the CD number.

    Disney Discounts

    Disney is offering ASHA Convention attendees specially discounted "twilight" tickets over the dates of our event.

    One-day tickets are available for entry to one Disney park (choose from Magic Kingdom®, Epcot®, Disney's Hollywood Studios®, or Disney's Animal Kingdom®) beginning at either 1:00 p.m. for $88.26 (ages 10+), or 5:00 p.m. for $59.95 (ages 10+). Multi-day or Park Hopper® options are also available.

    To receive the discount, tickets must be pre-purchased through ASHA's exclusive microsite, www.mydisneygroup.com/asha19 , by 5:00 p.m., Eastern Time, November 20, 2019. You may still purchase tickets through the microsite until the ASHA Convention concludes, however, market rates for full day ticket prices will apply after November 20.

    All tickets purchased through the microsite are valid 7 days before the ASHA Convention and 7 days after the event (11/13–11/30).

    For more information, please call the Disney Ticket Reservation Center at 407-566-5600.

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