Revolutionary Learning. Evolutionary Practice. November 15-17 Boston, MA

  • Convention Housing & Travel

  • Please take a moment to read these important updates that were sent to all registrants about four hotels in the official ASHA block, the Aloft Boston Seaport, the Element Boston Seaport, the W Boston, and the Westin Boston Waterfront, which have staff who are union members on strike.

    ASHA does not have any formal policy or position related to unions, but we recognize and respect that many of our members and attendees may have opinions on the matter. We are sharing this information so you may make your own decision regarding your participation in sessions or activities scheduled in any of these properties during the ASHA Convention.

    ASHA's housing reservation service for the 2018 ASHA Convention in Boston is now closed and all reservations data has been transferred to the hotels. Beginning November 2, please contact the hotels directly for changes or new reservations.

    If you have any questions, you may contact our official housing provider, Spargo, Inc. (877-585-6005; ashahousing@spargoinc.com). Customer service hours are 8:30 a.m.–5 p.m. (Eastern Time), Monday–Friday.

    About the ASHA Hotels in Boston

    An overview of the official ASHA hotels in Boston:

    Room types and rollaway bed requests are not guaranteed by the hotels. Taxes and fees are subject to change. Some hotels may charge an early departure fee.

    Reservation Confirmations

    You will receive an acknowledgement of your reservation via e-mail. Please print or save the acknowledgement for your records. This is the only acknowledgement you will receive. If you have questions regarding your reservation or if you do not receive an e-mail acknowledgement, please contact the ASHA Registration and Housing Center at  ashahousing@spargoinc.com or 877-585-6005 or 703-449-6418.

    Cancellations or Changes to Reservations

    All changes and cancellations must be submitted online or in writing via e-mail to ashahousing@spargoinc.com by 11:59 p.m., Eastern Time, Monday, October 22, 2018. After this date, you must contact your hotel directly. If you need to cancel your reservation(s), you must do so at least seventy-two (72) hours prior to your scheduled check-in date. If you do not cancel your reservation(s) seventy-two (72) hours prior to your scheduled check-in date, your first night's deposit will not be refunded.

    Cancelling your hotel reservation does not automatically cancel your ASHA Convention registration. To cancel your registration, please contact  asharegistration@spargoinc.com no later than November 1, 2018.

    Date Availability

    If you are reserving a room online and find that a hotel appears to be sold out, it may be that rooms are not available for the entire range of dates you have selected. This sometimes happens when attendees try to arrive early in the week or stay later after the Convention has concluded. You may wish to try adjusting your dates to see if the other dates you need are available at your desired hotel. If they are, you can make a reservation for the available dates and e-mail ashahousing@spargoinc.com with your reservation number and the additional dates requested. Or if you would like to speak with someone directly, you may call Customer Service at 877-585-6005 or 703-449-6418.

    Wait Listing a Hotel

    Attendees also have the option of adding their name to a wait list if a first choice hotel is no longer available for their selected dates. In order to be added to a hotel's wait list, you must make a valid reservation at an available hotel for your desired dates. You will be notified if a room becomes available at your first choice hotel.

    ADA Hotel Rooms

    All official ASHA Convention hotels comply with the Americans With Disabilities Act. If you need an accessible hotel room, please complete the reservation process online and select "Handicap Accessible" at the step where you may indicate room preferences. A representative from ASHA's housing company will contact you to discuss your room arrangements. Members are also welcome to contact Customer Service (ashahousing@spargoinc.com; 877-585-6005 or 703-449-6418) if they wish to discuss their needs with someone directly. Read about accessibility at ASHA's live events for more information about reasonable requests for accommodations.

    Government Rates

    If you are eligible for a U.S. Government per diem rated room, please contact the ASHA Housing Center at 877-585-6005 or ashahousing@spargoinc.com for assistance. Please note that a Government ID is required at check-in for Government-rated rooms.

    Looking for a Roommate?

    The Roommate Locator website is available to facilitate connections between ASHA Convention attendees who are looking for a hotel room to share and/or a roommate. You may sign up to be listed as a potential roommate, or you may browse the list of individuals seeking roommates. If you sign up to be listed, please be sure to remove your name once you have found a roommate.

    Why Book a Room Through ASHA?

    Both Convention attendees and the association benefit when you book a hotel room through ASHA. Here's how:

    • Convention attendees staying at official ASHA hotels can use ASHA's convenient shuttle service.
    • ASHA is able to negotiate lower room rates at a range of quality hotels.
    • ASHA hotel contracts protect you, and we can provide assistance if problems arise with your reservation.
    • Filling room blocks allows ASHA to secure competitive rates when negotiating with hotels in future Convention cities. ASHA can demonstrate that the association meets its obligations with hotels, which assures hotels that contracting with ASHA will be mutually agreeable.

    If you find a lower rate at a hotel in our block than what we offer, please contact ASHA's housing provider (ashahousing@jspargo.com).

    Unauthorized Housing Providers

    Sometimes, ASHA is alerted that an unauthorized housing company is contacting our exhibitors or attendees to inform them that they can offer less expensive room rates at hotels in our block. Spargo, Inc. is the only official housing company for ASHA. If you receive a call or e-mail from any company that is not our official housing provider, please contact us immediately at convention@asha.org.

    Travel and Transportation Information

    The ASHA Convention will be held at the Boston Convention and Exhibition Center (415 Summer Street, Boston, MA 02210). The major airport is Boston Logan Airport (BOS). Amtrak offers railroad service from many major Northeastern cities into South Station. The Massachusetts Bay Transportation Authority (MBTA, or the "T") offers subway and bus service for getting around locally.

    Shuttles

    A number of the hotels in Boston are walkable from the Boston Convention and Exhibition Center. Complimentary shuttle service will be provided November 14–17 for attendees staying at ASHA hotels not within close proximity of the convention center. ADA-accessible shuttle service will be available for all ASHA hotels and any official ASHA event (i.e., ASHFoundation Fundraiser, ASHA PAC Reception, Closing Party) for those with mobility issues. View the shuttle routes and schedule [PDF].

    Convention Travel Discounts

    The following cost-saving discounts* are for travel to Boston, Massachusetts, for the 2018 ASHA Convention.

    *Restrictions apply.

    Airline

    United Airlines: Book online via the United Airlines website using Z Code ZEMX and Agreement Code 760979 or call the United Reservations Meetings Desk at 800-426-1122 and provide the Z Code and Agreement Code.

    Delta: Book online via the Delta Meetings Network website and use the Meeting Code NMRFF, or call Delta Reservations at 800-328-1111 and provide the Meeting Code.

    Car Rental

    Alamo Car Rentals: Book online via the Alamo website and provide the CD number CD#LEADERS or call 844-354-6962 and provide the CD number.

    Hertz Car Rentals: Book online via the Hertz website and provide the CD number CD#1170024 or call 800-654-3131 and provide the CD number.

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